Octopus Hiring for HR Rewards and Data Co-Ordinator at London Full Time

Established in 2000, Octopus is a group of businesses investing in people, ideas and industries that change the world. You can learn more about us at octopusgroup.com.

At Octopus Investments, we’re experts in financial services and we’re also a certified B Corp, meaning we care as much about the impact of our investments as the returns they generate. Today we manage more than £12.4* billion on behalf of retail and institutional investors.

• Funds Under Management data includes undrawn commitments, funds under advisory mandates, funds monitored and the Octopus Cash service as of 31st December 2021

Job Description

We’re looking for a Reward, Data & Systems Executive to work within the People team reporting to the Head of People Operations and closely working with our Reward Analyst and People Data & Systems Analyst.

The People team is one of our Centres of Expertise that supports Octopus Investments. There are 25 people in the team, made up of HR Business Partners, Recruitment, Learning & Development and People Operations.

As a member of the People Operations team, you’ll be responsible for providing reward advice, support and data to the people team and beyond. Our systems and data are at the heart of everything that we do within the People team. If you love solving problems with creative ideas, refining complex information to mass audiences, whilst seeking out trends to improve life at Octopus then this is the role for you.

In this role you’ll facilitate the cost-effective administration of employee compensation and benefits. You’ll also help to manage the administration of our employee compensation & benefits including share schemes and help with the monthly processing of the payroll.

Systems

Be one of the super-users for all People systems, helping to respond to any system queries.

Work with wider People Team to identify system and functionality improvements.

Assist with user acceptance testing following the introduction of new system functionality and system upgrades.

Help to identify and troubleshoot system problems through regular monitoring.

Assist in developing guidance documentation and provide training where required.

Data

Implement, optimise, and maintain data processes, systems and dashboards.

Respond to HR data requests on an ad hoc basis by gathering, analysing, and reporting relevant data from various sources.

Audit HR data and troubleshoot irregularities. Support data governance processes.

Benefits Administration

Help manage and administer the group private medical insurance (PMI) and risk schemes (life assurance, critical illness, permanent health insurance) and support the implementation of employee benefit initiatives.

Providing support to the Reward Analyst with the monthly Share administration, including SIP withdrawals and communication to employees.

Payroll

Support with the monthly management and processing of two payrolls (UK and Australia) which are outsourced to a payroll bureau.

Assisting with the yearly production of P11Ds, ensuring P60s are completed, and any other year-end processes as required.

Qualifications

Advanced in MS Excel, with good knowledge of all other Microsoft Office applications

Ability to analyse existing and newly collected data

Experience with data visualizations using either R/Tableau/PowerBI/Looker

Excellent organisational skills coupled with the ability to multi-task

Comfortable working at pace, often in a rapidly changing environment

An analytical and curious mindset

Meticulous attention to detail & process driven

Demonstrates a real passion to drive the delivery of People initiatives with a customer centric approach

Additional Information

A competitive salary, bonus, pension and share incentive plan

✈️ Take what you need holiday

Flexible working

⚓ Anchor (our wellness hub) which includes Headspace, one to one coaching through Sanctus, Parent Cloud, Digital GP, Shout & more

Enhanced family leave policies

❤️ Life insurance, critical illness cover and income protection

Private medical insurance for you and your family

Electric vehicle leasing

The option to work overseas up to a month per year

Our Values

At Octopus we don’t just focus on what we do but also how we do it. Everyone shares our values of being straightforward, helpful and bold.

We’re committed to creating a diverse and inclusive employee experience for all. We promote equal opportunities for growth and development regardless of race, gender, religion, sexual orientation, age, disability, or socio-economic background. We believe strongly that teams are at their best when every member of the team feels safe to bring their whole self to work.