Nottingham University Hospitals NHS Trust Hiring for Senior Workforce Planning and Transformation Manager at Nottingham Full Time

NHS AfC: Band 8a

Main area

Workforce Planning and Transformation

Grade

NHS AfC: Band 8a

Contract

Permanent

Hours

Full time

Part time

Job share

Flexible working

Home or remote working

37.5 hours per week

Job ref

164-4482395

Site

Nottingham University Hospitals NHS Trust – City Hospital

Town

Nottingham

Salary

£47,126 – £53,219 per annum (pro-rata)

Salary period

Yearly

Closing

31/08/2022 23:59

Job overview

Effective and robust workforce planning is essential and valued at Nottingham University Hospitals (NUH) to ensure we have the right people with the right attitudes, behaviours, values, skills and experience providing care and support.

As a workforce-planning specialist, the post-holder will be instrumental in the development of a strategic workforce plan and in identifying workforce challenges and priorities for appropriate transformation initiatives. The post-holder will also support and work collaboratively with the Tomorrows NUH Workforce Planning Manager within and across related programmes of workforce planning and transformation.

In addition to the below summary you need to familiarize yourself with full Job Description and Person Specification documents attached to this advert.

Main duties of the job

To develop workforce plans at Trust, Divisional and Speciality level, including long-term plans for Tomorrows NUH, the post-holder will engage with lead clinicians, service managers, professional leads and other key stakeholders using a project management approach and timeline within an agreed set of guiding principles, to lead and support the work through an approved workforce planning methodology to:

Support service reconfiguration through the use and development of its workforce within financial affordability

Identify workforce requirements (demand, capacity and supply)

Transform the workforce to deliver new models of care, new ways of working and new roles to address national and local shortages

Embrace opportunities to use new technology and technological applications, supporting staff to work at the top of their license

Achieve a fully established workforce with credible strategic plans to fill vacancies

Efficiently and sustainably use the workforce, whilst maintaining safe staffing levels

Develop workforce profiles and functional mapping of functions, activity and tasks for service areas

The post-holder will use workforce analytics and data, including the ability to benchmark with other organisations to understand the workforce challenges and inform the workforce planning process.

Working for our organisation

Nottingham University Hospitals, with over 17,000 staff is one of the biggest employers in the City with a central role in supporting the health and wellbeing of our local population. We play a leading role in research, education and innovation and recognise it is more important than ever to plan ahead for the future workforce needs.

This is an unique opportunity to join a supportive and growing team (3 different posts are being advertised concurrently) and be part of an exciting programme to support Workforce Planning and Transformation across the organisation.

All team members currently work flexibly using a hybrid approach between home and a base at City Hospital, located within Human Resources.

Our Trust vision is for our hospitals to become ‘outstanding in health outcomes and patient and staff experience’. To achieve that vision, we need modern, fit for purpose buildings that will support us to deliver effective and efficient care and help us to train the next generation of healthcare workers. Tomorrow’s NUH is the name of our programme to develop our hospital estate.

Detailed job description and main responsibilities

https://admin.trac.jobs/documents?tempdoc=0&_ts=182321

Workforce (People) Transformation

Design, lead and implement specific workforce planning projects, which support strategic priorities, linking with service improvement initiatives to ensure changes to skill mix, development of new ways of working and promotion of new roles.

Ensure any workforce plans that are developed align to our Trust Strategy, People Strategy, National People Plan and ICS Workforce plans.

Support and provide expertise as a senior workforce-planning manager to service managers and Divisional HR Business Partners in relation to role redesign and other workforce change techniques to support workforce reform and modernisation across the Trust.

Ensure that People, Investment and Planning is integrated across medical and non-medical workforce, developing appropriate workforce planning tools, associated guidance and training resources and tools for Trust-wide application.

Deliver, in partnership with Divisional HR Business Partners, improvements in productivity and skill mixing within the Trust through sharing best practice, workforce planning tools, training and development sessions, identifying deliverable and actual benefits.

Support Divisional Leaderships Teams in exploring opportunities for and implications of role development and redesign utilising workforce planning tools and techniques.

Work with Divisional HR Business Partners to ensure workforce implications of transformation are managed appropriately and workforce risk is appropriately assessed.

Develop the capacity and capability of Trust managers to workforce plan by providing leadership, knowledge, information and related procedure and guidelines. Support managers to fully understand how best to utilise workforce information to mitigate risk, develop plans for change and enhance performance.

Work with internal and external colleagues to develop whole system workforce transformation programmes that will ensure high quality care is provided for patients in all care settings.

Workforce (People) Planning and Analysis

Tomorrow’s NUH took the decision to design the Clinical Model using a patient pathway approach, focused on improving patient outcomes taking into account all interdependencies between the six NUH divisions and wider system partners. In supporting the Tomorrows NUH Workforce Planning Manager support the pathways and Divisional Leadership Teams to produce associated workforce plans to identify priorities and drivers for change.

Review and collate the plans to support the People Transformation Manager in the development and implementation of a comprehensive and strategic workforce development plan for NUH; informed by the ICS, business strategy and operating plans as well as relevant internal and external data to help ensure the supply of appropriately trained and skilled employees to meet current and future business needs.

Ensure that workforce information is effectively reported and analysed (including trends and benchmarking) at a variety of organisational levels to inform and influence business and workforce strategy and tactical planning of Tomorrows NUH.

Support workstreams to complete relevant audits and benchmarking to assess and enhance workforce performance to inform service planning

Collate information to produce Trust-wide workforce profiles and functional mapping by function, activity and task to highlight service and skills gaps, threats to workforce supply issues and other risk areas, identifying potential solutions.

Research and advise on national and local labour market supply and demand issues.

To work with finance and workforce information staff in order to continue to develop and to facilitate combined reporting, data reconciliation and triangulation between finance, activity and workforce information to support NHSE/I operational plans/returns.

Workforce Development

Work with Learning and Organisational Development to identify capacity/capability within workforce development and transformation across the Trust both internally and externally to meet future challenges and commissioning of training programmes as required.

Compile and submit proposals for workforce development and associated resources to appropriate agencies working with others as required.

To deliver facilitated support and training sessions on workforce planning, development and transformation to Divisional Leadership Teams/Speciality General Managers/Professional Leads as required.

Communication and Stakeholder Engagement

Provide updates to the People Investment and Planning Group, which provides oversight and steer for the development of a strategic workforce plan in line with the changes to the clinical model and capacity requirements.

Provide executive reports (likely quarterly) as required to internal and external forums.

Recognise and establish links with other specialists as and when required, developing effective relationships with staff at all levels of the Trust, including directors and corporate colleagues, clinical and management teams and service leads.

Work collaboratively with colleagues within the department as a self-managed group developing and sharing expertise and knowledge to ensure a consistent approach to workforce development across the Trust.

Ensure effective stakeholder management across different teams/divisions and at all levels, responding to and resolving conflict between different stakeholders if this arises.

Provide a balance between challenge and support to Divisions and professional leads/project leads.

Deputise for the People Transformation Manager and Deputy Chief People Officer as required, attending local, regional and national meetings in relation to workforce as needed.

Person specification

Training and Qualifications

Essential criteria

Educated to masters level or equivalent

Desirable criteria

Workforce planning qualification

Project Management Qualification

Experience

Essential criteria

Significant senior management level experience in a multi-professional organisation.

Experience of using Workforce Planning Models and analysis of data

Desirable criteria

Significant experience in an NHS Human Resource/ Organisational Development Function

Communication and Relationship Skills

Essential criteria

Ability to develop and maintain relationships across a wide range of managers/clinicians/and staff at all levels

Analytical and Judegment Skills

Essential criteria

Ability to interpret facts and figures (eg sickness and turnover statistics) and analyse various data sources pertinent to workforce

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Bring your whole self to work for us at NUH. We love diversity and we value your difference, your unique skills, knowledge and experience. Becoming one of our people may realise your potential, helping us to raise our performance in delivering world class healthcare to the diverse patient populations we serve.

We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are currently under-represented at NUH.

Covid-19 vaccination: remains the best way to protect yourself, family, colleagues and our patients/service users from the Covid-19 virus. We continue to encourage our current and potential colleagues to get vaccinated. For helpful advice and information about the Covid-19 vaccination and how to access visit: https://nottsccg.nhs.uk/covid-19/covid-19-vaccinations/

Closing Dates: Please submit your application form as soon as possible to avoid disappointment; we reserve the right to close vacancies prior to the published closing date if we receive a sufficient number of completed application forms.

Communication: All communication related to your application will be via the email address you have provided. Please ensure you check your email account including your junk email regularly.

Easy read application: if you have a disability and find it difficult to complete our online application form, you can apply via our easy read application which you can find on the intranet https://www.nuh.nhs.uk/easy-read-job-application

Salary: The quoted salary will be on a pro rata basis for part time workers.

Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.

At Risk of redundancy: NHS employees within the East Midlands who are ‘at risk’ of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.

Skilled Workers Visa: We welcome applications from individuals who require a skilled worker visa in line with the Home Office regulations. NON-UK/NON SETTLED candidates may not be appointed, if a suitably qualified and skilled UK/SETTLED candidate is successful at interview stage as it is unlikely that the Trust is able to satisfy the Home Office Visa requirements

ID and Right to work checks: NUH authenticate all ID and right to work documentation such as passports, visa’s and driving license through a system called Trust ID. NUH will scan your ID and right to work documentation in to the Trust ID system at your face to face ID appointment. The system will run a check against the key security features within your documentation. The system will provide us with an outcome of your check which will be stored securely on your personal file along with all other pre-employment check documentation.

Consent:
Transfer of information: If I have previous NHS service – I consent to the transfer of my Electronic Staff Record (ESR) data between this and other NHS Trusts. I also consent to the Occupational Health Department confidentially accessing my occupational health records from my current or previous employer in order to check the status of my vaccinations, immunisations s and screening tests as relevant to the post. I understand this is an automated process and the information will only be used for these purposes prior to me taking up the position at NUH.

Disclosure and Barring Service: Your post maybe subject to a DBS check which incur a cost dependent on the level of check required (£41.90 for enhanced and £21.90 for standard). I agree to reimburse Nottingham University Hospitals NHS Trust the cost of a Disclosure and Barring Service (DBS) check if it is required (by deduction from first month’s pay). Should I decide to withdraw from my job offer, I agree to reimburse Nottingham University Hospitals NHS Trust the cost of the DBS check undertaken by cheque or other agreed method.