Nottingham University Hospitals NHS Trust Hiring for Project Support Officer – Workforce Planning and Transformation at Nottingham Full Time

NHS AfC: Band 5

Main area

Workforce Planning and Transformation

Grade

NHS AfC: Band 5

Contract

Permanent

Hours

Full time

Part time

Job share

Flexible working

Home or remote working

37.5 hours per week

Job ref

164-4482276

Site

Nottingham University Hospitals NHS Trust – City Hospital

Town

Nottingham

Salary

£25,655 – £31,534 per annum (pro-rata)

Salary period

Yearly

Closing

31/08/2022 23:59

Job overview

People (Workforce) Planning and Transformation is a function of Human Resources, its primary purpose is to develop a workforce plan for the organisation, enabling the organisation to have an inclusive workforce which is responsive to changes in care, both now and in the future.

Workforce Planning is essential at Nottingham University Hospitals (NUH) to ensure we have the right people with the right attitudes, behaviours, values, skills and experience providing care and support. The post-holder’s main responsibility is to provide comprehensive project support to the Team working on a range of projects around Workforce Planning and Transformation. This role will include working closely with senior colleagues and the wider teams across NUH.

In addition to the below summary you need to familiarize yourself with full Job Description and Person Specification documents attached to this advert.

Main duties of the job

The post-holder will support the People Planning and Transformation Team in such tasks as:

Provide an efficient and comprehensive project and administrative support service

Assist in the planning and delivery of agreed project deadlines and events

Setting up and maintaining project documentation

Producing regular and ad hoc reports

Key point of contact for internal and external stakeholders.

Delivering training

Analysing and preparing reports using ESR data and other sources

Engaging with diverse audiences

Monitoring the achievement of milestones

Supporting meetings and events

The role will require strong planning, organisational, negotiating and analytical skills to ensure effective engagement of all parties/stakeholders and co-ordination of projects

Working for our organisation

Nottingham University Hospitals, with over 17,000 staff is one of the biggest employers in the City with a central role in supporting the health and wellbeing of our local population. We play a leading role in research, education and innovation and recognise it is more important than ever to plan ahead for the future workforce needs.

This is an unique opportunity to join a growing team (3 different posts are being advertised concurrently) and be part of an exciting programme to support Workforce Planning and Transformation across the organisation.

All team members currently work flexibly using a hybrid approach between home and a base at City Hospital, located within Human Resources.

Our Trust vision is for our hospitals to become ‘outstanding in health outcomes and patient and staff experience’. To achieve that vision, we need modern, fit for purpose buildings that will support us to deliver effective and efficient care and help us to train the next generation of healthcare workers. Tomorrow’s NUH is the name of our programme to develop our hospital estate and this role will play a key part in supporting that programme.

Detailed job description and main responsibilities

https://admin.trac.jobs/documents?tempdoc=0&_ts=891667

Support the PPTT managers to investigate the causes of any variation from target/plan and proactively contribute to implement solutions.

Deliver proactive support to the PPTT and complete individual work on projects (both solely and in a supported capacity) as required.

Intelligence gathering (qualitative and quantitative) to support report writing, bids and business cases

Work flexibly and adapt to situations as they arise using judgment and initiative to make informed decisions, in line with flexible working arrangements

Plan and organise own time and able to make decisions on the prioritisation of their own workload without referring to line manager

Act as first point of contact for enquiries for projects and PPTT related events from all internal and external stakeholders and have the autonomy to make decisions on behalf of the team as necessary.

Ensure key project information is compiled, managed and updated to the highest level of quality and accuracy and within a timely manner. This will include the preparation of reports, flow charts, presentations and other project documents.

Take a central role in communicating information regarding projects/work programme or activities to a range of audiences, including maintaining and updating information displayed on the Trust website, intranet and social media and internal HR communications.

Organise meetings and events for projects (both virtually and physically), which may include co-ordination of venues and speakers, helping to prepare supporting information and documents, creating agendas and taking minutes.

Maintain project information systems and produce documents and regular ad hoc reports for the PPTT and other senior managers as required.

Access to and a clear understanding, including ability to run reports from ESR, Business Intelligence will be expected along with ability to develop Excel spreadsheets/databases/solutions for both monitoring and reporting on projects

Support the PPTT and wider HR community with aligning the workforce plan to our Trust Strategy, People Strategy, National People Plan and ICS Workforce plans

Collect, collate, record and analyse data to set baseline (for evaluation purposes), monitor progress and to evidence the impact of projects.

Support the development of departmental or Trust wide policies and procedures.

Monitor project risks and resolve any day to day issues using own judgement to select the most appropriate solution, ensuring that project issue and risk logs are updated as appropriate.

Communicate with key individuals and use negotiating/persuasive skills to gain solutions to project issues, using own initiative.

Maintain constructive relationships with a broad range of internal and external stakeholders.

Plan and organise own work to meet set deadlines managing, at times, any unpredictable work patterns as best as possible, being adaptable to priority requests.

Suggest and support improvements to current management information, analysis and reporting to enhance decision making processes.

Support the inclusion of all relevant evidence/research and best practice, as a key information requirement, into all project documentation.

Develop knowledge and keep updated of relevant national/local strategies and policies and local improvement programmes.

Regularly use IT systems such as Microsoft Office, Word, Powerpoint, Excel and in-house Trust systems to manipulate data to produce key reports in a variety of different formats

Manage the ordering process of any necessary project/programme resources and/or equipment, adhering to the local financial perimeters set out within the department or Trust wide if applicable.

Support the procurement process for relevant projects (e.g. Training)

As required, line management of a junior member of staff. E.g. Administrative Assistant /Administration Apprentice.

Support and deliver various training (virtually and face to face), related to PPTT functions, e.g. Use of Workforce Planning Tools

Carry out training as required, both as a learner and to other learners in the team about new Standard Operating Procedures/ Policies; use of new software, ICT applications, electronic devices

Person specification

Training and Qualifications

Essential criteria

Diploma/Degree level qualification or equivalent experience.

Desirable criteria

Interest in themes related to People Transformation and Workforce Planning

Experience

Essential criteria

Relevant and extensive experience within administrative / project / programme support/ events organisation

Desirable criteria

Experience of providing project support in an NHS setting

Communication and Relationship Skills

Essential criteria

Capable of establishing and developing working relationships with a range of key stakeholders and team members

Analytical and Judgement Skills

Essential criteria

Experience of complex data manipulation to be able to produce key reports in a variety of formats such as tables and graphs to be presented to various stakeholders.

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Bring your whole self to work for us at NUH. We love diversity and we value your difference, your unique skills, knowledge and experience. Becoming one of our people may realise your potential, helping us to raise our performance in delivering world class healthcare to the diverse patient populations we serve.

We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are currently under-represented at NUH.

Covid-19 vaccination: remains the best way to protect yourself, family, colleagues and our patients/service users from the Covid-19 virus. We continue to encourage our current and potential colleagues to get vaccinated. For helpful advice and information about the Covid-19 vaccination and how to access visit: https://nottsccg.nhs.uk/covid-19/covid-19-vaccinations/

Closing Dates: Please submit your application form as soon as possible to avoid disappointment; we reserve the right to close vacancies prior to the published closing date if we receive a sufficient number of completed application forms.

Communication: All communication related to your application will be via the email address you have provided. Please ensure you check your email account including your junk email regularly.

Easy read application: if you have a disability and find it difficult to complete our online application form, you can apply via our easy read application which you can find on the intranet https://www.nuh.nhs.uk/easy-read-job-application

Salary: The quoted salary will be on a pro rata basis for part time workers.

Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.

At Risk of redundancy: NHS employees within the East Midlands who are ‘at risk’ of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.

Skilled Workers Visa: We welcome applications from individuals who require a skilled worker visa in line with the Home Office regulations. NON-UK/NON SETTLED candidates may not be appointed, if a suitably qualified and skilled UK/SETTLED candidate is successful at interview stage as it is unlikely that the Trust is able to satisfy the Home Office Visa requirements

ID and Right to work checks: NUH authenticate all ID and right to work documentation such as passports, visa’s and driving license through a system called Trust ID. NUH will scan your ID and right to work documentation in to the Trust ID system at your face to face ID appointment. The system will run a check against the key security features within your documentation. The system will provide us with an outcome of your check which will be stored securely on your personal file along with all other pre-employment check documentation.

Consent:
Transfer of information: If I have previous NHS service – I consent to the transfer of my Electronic Staff Record (ESR) data between this and other NHS Trusts. I also consent to the Occupational Health Department confidentially accessing my occupational health records from my current or previous employer in order to check the status of my vaccinations, immunisations s and screening tests as relevant to the post. I understand this is an automated process and the information will only be used for these purposes prior to me taking up the position at NUH.

Disclosure and Barring Service: Your post maybe subject to a DBS check which incur a cost dependent on the level of check required (£41.90 for enhanced and £21.90 for standard). I agree to reimburse Nottingham University Hospitals NHS Trust the cost of a Disclosure and Barring Service (DBS) check if it is required (by deduction from first month’s pay). Should I decide to withdraw from my job offer, I agree to reimburse Nottingham University Hospitals NHS Trust the cost of the DBS check undertaken by cheque or other agreed method.