Nottingham University Hospitals NHS Trust Hiring for Junior Doctor Coordinator at Nottingham Full Time

Following a recent expansion in our team, an exciting opportunity has arisen for well organised and methodical individual to join the Medical Workforce team as a Junior Doctor Co-ordinator.

This role would suit someone who likes to be busy, enjoys using their initiative and wants to get an insight into how our medical colleagues support our services on a day to day basis.

We support a mix of home working with on site presence; either at City or QMC.

Main duties of the job

In addition to the below summary please familiarise yourself with full Job Description and Person Specification documents attached to this advert.

Provide administrative support to the Junior Doctor workforce, including the population and circulation of rotas, processing of leave requests and organisation of cover in the event of sickness / vacancies.

Close working with colleagues in Medical Workforce and with medical staff in the Division.

Make sure that the working hours of the doctors are in line with their terms and conditions of employment at all times.

Booking locum cover in the event of vacancies/absence, including liaising with our agency.

Working for our organisation

The Medical Workforce team sits within the Human Resources function at NUH. Our team includes the Medical Bank, the central absence reporting function, junior doctor co-ordinators, appraisal and revalidation management and much more.

This role would suit someone who enjoys attention to detail, works off their own initiative and is assertive. We are a friendly, flexible and supportive team.

Detailed job description and main responsibilities

Maintain an up to date contact list for all doctors working in the specialty / specialties including preferred e-mail address and contact number(s) ensuring compliance with all information governance requirements.

Act as the focal point for junior doctors to request, authorise and record annual, study and sick leave in accordance with Trust policies and procedures.

Ensure all doctors are able to take the annual and study leave that they are entitled to without compromising safe staffing levels.

Where junior doctors want to swap shifts in order to take leave, provide assistance and support and ensure that both doctors are still compliant before the swap is agreed / authorised.

Build and populate rotas which ensure minimum staffing at all times and an appropriate skill mix

Liaise with consultants and specialty management to ensure any changes to bed numbers, demand, patient acuity and / or complexity are reflected in agreed minimum staffing levels for each clinical area

Ensure rotas are cost efficient and compliant with all current requirements – e.g. New Deal, EWTD, Junior Doctors’ contract – and represent best possible work-life balance for doctors.

Build rotas for part time doctors who provide an appropriate balance between the doctor’s educational / personal needs and the needs of the service.

Ensure that rotas are published to doctors and intranet pages to meet the deadlines as per Junior Doctor Contract.

Working closely with colleagues in Medical Workforce and Recruitment, create and populate work schedules for trainees, ensuring that rotas and work schedules are sent to Recruitment colleagues /Lead Employers in line with the Terms and Condition of the Junior Doctor Contract.

Ensure live rotas are an accurate reflection of current available staff, ensuring any changes to rotas are promptly and reliably communicated to all key staff in the specialty (trainees and consultants) and H@D. Liaise with H@D/H@N to discuss urgent shortfalls in staffing.

Identify upcoming gaps in plenty of time to allow cover to be found, ensuring that all key stakeholders are aware of vacant shifts and the status of plans to fill these.

Assist and support new starters as required – for example arranging shadowing for doctors who have no previous UK experience and advise on study and annual leave etc.

Assist in the planning, organisation and delivery specialty induction as required.

Develop and maintain a good working knowledge and understanding of the 2016 Junior Doctors Terms and Conditions.

Provide basic advice on Trust HR policies and procedures including supplying appropriate paperwork to doctors as required and signposting to more detailed advice as required

Person specification

Experience

Essential criteria

Administration experience in a busy environment working on own initiative for much of the time

Experience of straightforward data analysis

Intermediate Microsoft Excel skills including creating basic formula and formatting

Desirable criteria

Experience of working with doctors

Experience of the NHS

Qualifications

Essential criteria

Educated to A level or equivalent

Evidence of good written English.

Maths GCSE Grade C / 5 or above

Bring your whole self to work for us at NUH. We love diversity and we value your difference, your unique skills, knowledge and experience. Becoming one of our people may realise your potential, helping us to raise our performance in delivering world class healthcare to the diverse patient populations we serve.

We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are currently under-represented at NUH.

Closing Dates: Please submit your application form as soon as possible to avoid disappointment; we reserve the right to close vacancies prior to the published closing date if we receive a sufficient number of completed application forms.

Communication: All communication related to your application will be via the email address you have provided. Please ensure you check your email account including your junk email regularly.

Easy read application: if you have a disability and find it difficult to complete our online application form, you can apply via our easy read application which you can find on the intranet https://www.nuh.nhs.uk/easy-read-job-application

Salary: The quoted salary will be on a pro rata basis for part time workers.

Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.

At Risk of redundancy: NHS employees within the East Midlands who are ‘at risk’ of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.

Skilled Workers Visa: We welcome applications from individuals who require a skilled worker visa in line with the Home Office regulations. NON-UK/NON SETTLED candidates may not be appointed, if a suitably qualified and skilled UK/SETTLED candidate is successful at interview stage as it is unlikely that the Trust is able to satisfy the Home Office Visa requirements

ID and Right to work checks: NUH authenticate all ID and right to work documentation such as passports, visa’s and driving license through a system called Trust ID. NUH will scan your ID and right to work documentation in to the Trust ID system at your face to face ID appointment. The system will run a check against the key security features within your documentation. The system will provide us with an outcome of your check which will be stored securely on your personal file along with all other pre-employment check documentation.

Consent:
Transfer of information: If I have previous NHS service – I consent to the transfer of my Electronic Staff Record (ESR) data between this and other NHS Trusts. I also consent to the Occupational Health Department confidentially accessing my occupational health records from my current or previous employer in order to check the status of my vaccinations, immunisations s and screening tests as relevant to the post. I understand this is an automated process and the information will only be used for these purposes prior to me taking up the position at NUH.

Disclosure and Barring Service: Your post maybe subject to a DBS check which incur a cost dependent on the level of check required (£45 for enhanced and £28 for standard). I agree to reimburse Nottingham University Hospitals NHS Trust the cost of a Disclosure and Barring Service (DBS) check if it is required (by deduction from first month’s pay). Should I decide to withdraw from my job offer, I agree to reimburse Nottingham University Hospitals NHS Trust the cost of the DBS check undertaken by cheque or other agreed method.