Nottingham University Hospitals NHS Trust Hiring for Apprentice Medical Workforce Administrator at Nottingham Full Time

Apprenticeship

Main area

Human Resources

Grade

Apprenticeship

Contract

Fixed term: 15 months

Hours

37.5 hours per week (Full time- 37.5 hours per week)

Job ref

164-4812427

Site

City Campus

Town

Nottingham

Salary

£181 per week

Salary period

Yearly

Closing

12/12/2022 23:59

Job overview

Are you a self-motivated, hardworking and enthusiastic individual looking to take their first step in to an administrative career in the NHS? If so, this apprenticeship post could be just what you are looking for.

We are excited to be able to offer an administration apprenticeship opportunity working within the Medical Workforce team based at the City Campus of Nottingham University Hospitals NHS Trust.

You will be a conscientious and enthusiastic team player with good organisational skills. You will need to be able to demonstrate a clear understanding of confidentiality issues, be well motivated and reliable. You will be able to understand and accurately convey verbal and written information and be able to remain calm under pressure and will present a professional and polite attitude at all times.

Main duties of the job

You will work alongside the team providing support in a range of duties including monitoring inboxes, maintaining detailed spreadsheets, producing documentation related to doctors pay, arranging inductions for doctors, electronic scanning of documents and updating records as well as other general office duties. You will need good communications skills and will be supported to develop lots of new and current skills including; prioritisation, attention to detail, using your own initiative and the ability to work in a busy and fast paced environment. You will learn and develop skills using Microsoft Office and NHS systems.

Working for our organisation

In addition to the below summary you need to familiarise yourself with full job description and person specification documents attached to this advert.

The Medical Workforce team is a friendly and supportive team which sits within the Human Resources department. We provide a range of services focused on our doctors. You will be well supported to gain a wide variety of skills and experience with time set aside to complete your qualification.

Detailed job description and main responsibilities

This is a 15 month apprenticeship and you must be committed to work towards a level 2 qualification in customer service. As an employee we will be committed to ensuring that a structured plan is in place to support and enable you to complete your apprenticeship.

Person specification

Qualifications

Essential criteria

4 GCSE’s or equivalent including English and Maths.

Experience

Essential criteria

Basic skills in Microsoft Office

Good communication and telephone skills

Attention to detail

Desirable criteria

Experience of working in an office environment

Commitment

Essential criteria

Demonstrates commitment to completing the apprenticeship training

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Bring your whole self to work for us at NUH. We love diversity and we value your difference, your unique skills, knowledge and experience. Becoming one of our people may realise your potential, helping us to raise our performance in delivering world class healthcare to the diverse patient populations we serve.

We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are currently under-represented at NUH.

Covid-19 vaccination: remains the best way to protect yourself, family, colleagues and our patients/service users from the Covid-19 virus. We continue to encourage our current and potential colleagues to get vaccinated. For helpful advice and information about the Covid-19 vaccination and how to access visit: https://nottsccg.nhs.uk/covid-19/covid-19-vaccinations/

Closing Dates: Please submit your application form as soon as possible to avoid disappointment; we reserve the right to close vacancies prior to the published closing date if we receive a sufficient number of completed application forms.

Communication: All communication related to your application will be via the email address you have provided. Please ensure you check your email account including your junk email regularly.

Easy read application: if you have a disability and find it difficult to complete our online application form, you can apply via our easy read application which you can find on the intranet https://www.nuh.nhs.uk/easy-read-job-application

Salary: The quoted salary will be on a pro rata basis for part time workers.

Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.

At Risk of redundancy: NHS employees within the East Midlands who are ‘at risk’ of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.

Skilled Workers Visa: We welcome applications from individuals who require a skilled worker visa in line with the Home Office regulations. NON-UK/NON SETTLED candidates may not be appointed, if a suitably qualified and skilled UK/SETTLED candidate is successful at interview stage as it is unlikely that the Trust is able to satisfy the Home Office Visa requirements

ID and Right to work checks: NUH authenticate all ID and right to work documentation such as passports, visa’s and driving license through a system called Trust ID. NUH will scan your ID and right to work documentation in to the Trust ID system at your face to face ID appointment. The system will run a check against the key security features within your documentation. The system will provide us with an outcome of your check which will be stored securely on your personal file along with all other pre-employment check documentation.

Consent:
Transfer of information: If I have previous NHS service – I consent to the transfer of my Electronic Staff Record (ESR) data between this and other NHS Trusts. I also consent to the Occupational Health Department confidentially accessing my occupational health records from my current or previous employer in order to check the status of my vaccinations, immunisations s and screening tests as relevant to the post. I understand this is an automated process and the information will only be used for these purposes prior to me taking up the position at NUH.

Disclosure and Barring Service: Your post maybe subject to a DBS check which incur a cost dependent on the level of check required (£41.90 for enhanced and £21.90 for standard). I agree to reimburse Nottingham University Hospitals NHS Trust the cost of a Disclosure and Barring Service (DBS) check if it is required (by deduction from first month’s pay). Should I decide to withdraw from my job offer, I agree to reimburse Nottingham University Hospitals NHS Trust the cost of the DBS check undertaken by cheque or other agreed method.