NHS Scotland Hiring for Medical Secretary at Irvine, CA Full Time

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

Who We Are

NHS Ayrshire and Arran is one of 14 territorial NHS Boards within NHS Scotland.

Our Purpose

Working together to achieve the healthiest life possible for everyone in Ayrshire and Arran.

Our Values

To find out more about NHS Ayrshire and Arran please click here –

What You Will Do

You will provide a comprehensive, confidential secretarial and administrative support service to clinical, non-clinical and nursing staff within an inpatient setting.

For further information on the role please click the link below to view the job description

Knowledge, Training And/or Experience Required To Do The Job

You will be educated to ‘O’ Grade / Standard Grade Credit / National 5 level in English and Maths and possess an HND in Business Administration as well as a relevant medical secretarial/medical administration and a recognised IT qualification. Relevant knowledge of medical terminology and a working knowledge of Microsoft Office Packages (Word, Excel, PowerPoint, Outlook and Teams) are essential.

You will also have advanced typing skills with proven secretarial experience working at a senior level, minute taking, electronic filing systems management and electronic diary management experience. Experience of working in an NHS environment with an understanding of NHS interdisciplinary networks are desirable.

You will also have excellent communication skills both written and verbal and have the ability to work effectively and efficiently whilst integrating as part of a team. The ability to work unsupervised whilst using your own initiative is essential as well as being able to work to challenging timescales by organising and prioritising your workload and having the flexibility to adapt to change and last minute demands.

For further information on the requirements for the role please click the link below to view the person specification

Hours

37.5 per week working Monday to Friday, 9.00 am to 5.00 pm.

Please note there is a requirement for administration staff to work across a 7-day working week, Monday to Sunday to support the needs of the service.

Driving Licence/Car Ownership

Car licence/Car ownership is desirable to this role.

If you want to find out more about the role, please contact Linda Grant Business Administration Manager on (01294) 323376 /

Additional Information For Candidates

• You should apply for this post by completing the application process on JobTrain.
• DO NOT upload a CV as this will not be used for shortlisting purposes.
• Posts close at midnight on the indicated date. Late applications will not be accepted.
• For help to complete an application on JobTrain, please follow this link:
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• Please contact JobTrain Candidate Support Hub : – for advice and support with any system issues.
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• Once you have submitted your application form you will be unable to make any amendments.
• Some of our vacancies are for internal candidates only. If you are a staff member, please ensure you update your JobTrain profile to reflect that you are employed by NHS Ayrshire and Arran.
• Please note, for all vacancies where a driving licence is required this must be a full UK/EU/EEA licence.
• NHS Ayrshire and Arran has a legal obligation to ensure that it does not employ any worker who has not been granted the relevant permission to work in the UK. This permission is, without exception, granted by UK Visas and Immigrations. We are required to check the entitlement to work in the UK of all prospective employees, regardless of nationality or job category. Candidates who require a Certificate of Sponsorship can access further information at

We are unable to provide sponsorship for bank contracts.