Nextgen360 Hiring for Office Administrator at Stockport Full Time

£26,000

Permanent

Who are NextGen360?

NextGen360 has grown to be one of the UKs largest manufacturers, wholesale distributors and online retailers of vape liquid offering a range of recognised and award-winning brands. With our Head Offices based in Greater Manchester, NextGen360 is part of an Innovation Group supported by STADA our parent company, itself a leading global manufacturer of quality pharmaceutical products.

Rewards & Recognition

Working at NextGen360 is more than just a job. We do not stand still! We are transforming as an organisation with a culture of pace and high performance, and we are looking for people who want to play a hands-on role in that journey. Employee input is highly valued here at NextGen360 so as our new Office Administrator you will have a key part to play in the success of the department. With the strength of our leading brands behind you, you can carve out your NextGen360 career your way, and with our support.

Role Summary

This is a newly created position within the HR department. This role will play a pivotal role in supporting the General Manager with administrative and secretarial tasks, as well as supporting the HR function with their day-to-day activities and providing efficient and accurate administration.

Role Responsibilities

Administration duties supporting the General Manager including handling communications, diary and meeting room management, scheduling appointments, meeting prioritisation and organising diary entries, travel & hotel arrangements, setting reminders for important tasks, e mail filing and action lists, purchase order management.

Schedule and plan visitors, events, conferences, workshops and large meetings.

Supporting General Manager in meeting preparation (timelines, agendas & arrangements) notetaking, preparing the minutes, distributing to all participants and follow up on action completions.

Maintain accurate and up to date employee records including contracts of employment, Right to Work documents, GDPR statements, training / e-Learning certificates, etc.

Maintain departmental spreadsheets, KPI reporting, databases and other documents in line with weekly, monthly and annual schedule.

Assist with the recruitment and administration of temporary agency vacancies.

Communicate with Line Managers on timelines in relation to probations, absence management triggers, appraisals and support with collating any outstanding documentation.

Responsible for maintaining the HR system, People HR, with accurate Data Entry as and when required basis.

Ad hoc office duties, telephone, reception cover and email support to all employees.

HR support and task management to support the HR team as and when required.

What We Need

Experience within an administration role in a busy environment.

Minimum education to A level standard or equivalent with good passes in English & Mathematics at GCSE Level or equivalent.

Desirable to have, be working towards or willing to study either a CIPP or CIPD qualification.

Proven planning and organisation skills with the ability to prioritise workload.

Maintains a high standard of work with strong attention to detail.

Maintains professionalism and confidentiality at all times; has the ability to handle sensitive situations and information.

Approachable with excellent interpersonal and customer-facing skills.

Confident dealing with senior internal and external stakeholders.

Strong communication skills, both written and verbal.

Good working knowledge of Microsoft Office 365 is essential.

People HR / HERO / SAP B1, Concur and Iris experience is desirable but not essential.

Salary & Benefits

Salary: £26,000

Location: Bredbury, Stockport (Hybrid work available).

25 Days Holiday + Bank Holidays (33 Days).

Company Pension Scheme.

Company Life Assurance.

Perk box offering a wide range of employee benefits.

Perk box medical offering free 24/7 doctors appointment access.

Employee Assistance Programme.

Cycle to Work Scheme.

What Happens Next?

Your application to join NextGen360 is important to us, and we will aim to update you on the status of your application in due course. In the meantime, we would encourage you to stay connected with us via LinkedIn or by visiting our careers page of the website www.NextGen360.com

NextGen360 are a diverse organisation that encourages applications from all sections of the community.

We reserve the right to review applications or close the advert before the deadline. We may also extend the advertising deadline and accept applications until we have successfully filled the vacancy.

Recruitment Agencies: Any speculative CVs submitted without invitation will not be considered.