Newcastle University Hiring for School Finance Officer Job at Newcastle upon Tyne, England Full Time

We are a world class research-intensive university. We deliver teaching and learning of the highest quality. We play a leading role in economic, social and cultural development of the North East of England. Attracting and retaining high-calibre people is fundamental to our continued success.

What’s in it for you? Newcastle University is a great place to work, with excellent benefits . We have a generous holiday package; plus the opportunity to buy more, great pension schemes and a number of health and wellbeing initiatives to support you.

Newcastle is an inclusive global University community where everyone is treated with dignity and respect. As a University of Sanctuary, we aim to provide a welcoming place of safety for all, offering opportunities to people fleeing violence and persecution.

Newcastle University is committed to being a fully inclusive Global University which actively recruits, supports and retains colleagues from all sectors of society. We value diversity as well as celebrate, support and thrive on the contributions of all our employees and the communities they represent. We are proud to be an equal opportunities employer and encourage applications from everybody, regardless of race, sex, ethnicity, religion, nationality, sexual orientation, age, disability, gender identity, marital status/civil partnership, pregnancy and maternity, as well as being open to flexible working practices.

Salary: £23,144.00 – £29,619.00 per annum

Closing Date: 6 September 2022

The Role

We are seeking a highly motivated and enthusiastic individual to join our multidisciplinary School. Based in the busy School of Geography, Politics and Sociology Professional Services office you will support financial processes, transactions and reporting for colleagues within the School.

As part of the school research and finance team, and working closely with academic and professional services colleagues across the School and University, you will play a key role in supporting financial activity and reporting across our three subject areas. You should have excellent organisational and interpersonal skills and be able to demonstrate sound problem solving skills and attention to detail. A positive ‘can do’ attitude and a flexible and helpful approach is essential.

If you would like to discuss the role please contact Tom Martin, Tom.Martin@ncl.ac.uk or Nicola Kelly Nicola.Kelly@ncl.ac.uk

This role is available on a part-time basis at 80% FTE, equivalent to 29.6 hours per week.

Key Accountabilities

To act as School Finance Officer maintaining all operational aspects of the school’s accounts and to ensure school income and expenditure is accurately processed and reported upon. To provide financial and administrative advice and assistance to colleagues within the school.

Undertake purchases on accounts within the School ensuring that transactions are recorded accurately and efficiently in compliance with all relevant internal and eternal regulations (eg VAT).

Undertake sales activity to receive income into the School. Preparation of accurate and timely invoices in accordance with VAT regulations.

Receive, check, process and record fee and expense claims, complying with internal accounting procedures and external regulations (eg VAT) and resolving queries where required

Receive and log requests for advances, advising colleagues in line with University financial regulations. Receive, check and reconcile claims. Prepare supporting school statements for consideration and approval by HoS.

Set up and monitor school C and OSR accounts, reconciling school spreadsheets with SAP reports to ensure financial reporting is accurate. Update and Maintain the School accounts master lists.

Produce regular and ad-hoc reports of school income and expenditure to budget holders, to include specific bespoke reporting to support School monitoring requirements, for example Equality, Diversity and Inclusion, Research Excellence Framework etc

Manage income and expenditure for student fieldtrips. Receive and log income via webstore, support module leaders with accommodation, travel and field site bookings and report regularly on income/expenditure.

Act as first point of contact for all internal and external queries relating to school accounts, liaising where necessary with School Professional Services colleagues, budget holders, vendors, customers and the Faculty & University accounts team

Set up new vendors and customers as and when required in liaison with Procurement office and the finance sales team.

Hold a School purchasing card for purchases outside the P2P system, in line with University regulations. Receive and code up statements following use

Adminstrative support for event organisation as required. To include receiving registrations, making bookings, reimbursing delegates, processing invoices and any other related duties.

Provide ad-hoc project financial management to other research officers within the school during busy periods and staff absences

Maintain accurate and up-to-date records in preparation for audit and in strict compliance with all applicable data protection legislation e.g. GDPR

Any other duties within the scope and general nature of the grade which may be required from time to time including deputising for other members of the School research and finance team during busy periods and absences.

Briefing of other professional services colleagues in financial administration so they are able to assist and provide cover as required

Knowledge, Skills and Experience

Understanding of financial regulations and their relevance/importance

Proven skills in financial administration and financial processes

Excellent IT experience and confidence in the use of spreadsheets and/or financial software

Excellent communication skills and ability to work well within a team.

Excellent organisational skills with the ability to prioritise tasks and manage a variety of tasks

Attributes and Behaviours Excellent standard of integrity, honesty and discretion Ability to work to tight deadlines Excellent attention to detail Ability to use initiative.

Qualifications

Educated to GCSE standard with a minimum of grade C Maths and English

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The University holds a silver Athena SWAN award in recognition of our good employment practices for the advancement of gender equality. The University also holds the HR Excellence in Research award for our work to support the career development of our researchers, and is a member of the Euraxess initiative supporting researchers in Europe.

Requisition ID: 22142