New Jersey Community Capital Hiring for Office Assistant at Newark, NJ, United States Full Time

Looking for an opportunity to provide the kind of customer service that breaks language barriers to homeownership ? Do you have what it takes to connect low- and moderate-income communities to affordable housing resources at the largest community development financial institution in the state?

If so, we want to talk to you!

Job Overview

The Office Assistant performs a range of general property management activity.

Responsibilities

• Serves as the receptionist for the office; greets and directs visitors and applicants accordingly in a professional manner.
• Answers / transfers phone calls, directs callers to the appropriate party, forwards messages, provides general information, and answers and maintains log of routine inquiries.
• Manages calendars and schedules appointments and meetings; coordinates events.
• Assists with organizing and maintaining office common areas.
• Monitors, orders, and distributes inventory of office supplies.
• Pickup, open sort, and distribute mail, faxes, and bank deliveries.
• Prepares letters, memos, forms, and s.
• Copies, sorts, and files records related to office activities.
• File and retrieve corporate documents, records, and s.
• Maintains filing systems manually / electronically.
• Maintains equipment by completing preventive maintenance, troubleshooting failures, calling for repairs, and monitoring equipment operation.
• Support all invoicing and accounts payable. Manage the submission of all line of business bills into Financial Edge system.

Qualifications

• 3 years of administrative experience or related job.
• High school diploma required.
• Proficient in Microsoft Office Suite.
• Excellent organizational, analytical, and time management skills.
• Strong interpersonal and communication (verbal and written) skills; fluency in Spanish preferred.
• Ability to work independently and collaboratively in a fast-paced environment.
15 days ago