New England Lab Hiring for Administrative Assistant Full Time

About New England Lab

For over 25 years, New England Lab has provided laboratory furniture systems that support breakthrough scientific advancement ranging from pharmaceutical research, to life science discoveries, to enhancing products we use every day by providing solutions for the food and beverage industry. We are a growing full-service specialty sub-contractor and are proud to have provided laboratory furniture systems to some of the leading university, biotech, government, corporate, industrial and medical research facilities in the Northeast, Mid-Atlantic and Carolinas.

Opportunity

New England Lab is seeking an Administrative Assistant to support its corporate and satellite offices. You will join a team-focused, fast pace environment and will be integral in the daily operations of the sales and estimating departments. Our Administrative Assistant needs to be self-motivated and highly detailed; placing value on both internal and external customer service. Proactive planning, organization, customer service and communication are all essential to your role and daily tasks.

Role

In the position of an Administrative Assistant you will be responsible for the flow of information incoming and outgoing for the Woburn, MA office. Perform routine clerical, administrative and receptionist functions; answer/route incoming calls, send/receive correspondence, travel arrangements, supplies management, organizing and maintaining paper and electronic files and support office/event planning. Proactively support sales and estimating with all correspondence. . This full-time hourly position s to the Business Manager and the standard business hours are 8am – 5pm M-F.

Duties & Responsibilities

• Answer incoming calls for 3 offices, qualify and direct to appropriate parties or take messages

• Responsible for maintaining contact, quote and project logs
• Download drawings and specifications

• Manage setup, schedule and logistics for onsite client and company meetings (in office and showroom)

• Research and book travel arrangements

• Open, sort, and distribute incoming correspondence, including faxes and email
• Keep all print marketing material organized, current, replenished and re-order as necessary
• Order and update vendor catalogs, reference material and sales literature
• Organize, coordinate and facilitate company events
• Communicate and distribute all vendor, marketing and office updates (catalogs, phone lists, product sheets)
• Support sales and estimating with the daily flow of information. Assist with proposals, estimates, drawings, setup job/folders, assemble Kickoffs, document management and coordination

Skills & Competencies

• 0-3 years’ experience in an administrative/office support role
• Associates degree required, BA/BS preferred.
• Experience interacting/communicating with outside customers (calls, inquires, concerns)
• Enthusiastic and positive approach to service oriented tasks
• Dependable
• Driven, strong personal work ethic
• Able to effectively manage information, schedules and personalities
• Well organized and able to appropriately prioritize tasks
• Professional and clear communicator
• Excellent administrative skills
• Knowledge and experience with MS Office (Word, Excel, Outlook, Access and PowerPoint) and Adobe Acrobat

Disclaimer

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required. Duties, responsibilities and activities may change at any time with or without notice. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

We are an equal opportunity employer; applicants, employees and former employees are protected from employment discrimination based on race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability and genetic information (including family medical history), or any other characteristic protected by law.

About the Community

Our team is devoted to creating laboratories that meet the needs of the scientific community. Great leadership and talented team members are the heart and soul of our thriving environment. We focus on providing the best customer service possible and are committed to bringing our clients great results through integrity, dedication, and professionalism.

Benefits

We offer growth opportunities for motivated professionals and a great compensation package including, dental insurance, medical insurance, vision insurance, pre-tax accounts for health and dependent care, 401K employer match, paid company holidays, and paid vacations.