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Human Resource / Human Resource
Nestle USA Hiring for Talent Acquisition Operations Coordinator Job at Arlington, VA Full Time
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Food people love. Brands people trust. And a career that nourishes your future like no other.
At Nestlé USA, we are committed to providing high quality products that are essential to living well. As individuals and teams, we are empowered to make meaningful contributions that positively impact our families, communities, and planet. With our portfolio of global brands, the opportunities to innovate and grow are limitless. As the world’s leading food and beverage company, our focus is not only about delighting our customers, but also about enriching you.
The Operations Coordinator (OC) is responsible for providing key support to the Talent Acquisition team to ensure flawless execution of operational services across 6 different Nestlé operating companies in the US. The Operations Coordinator works directly with talent acquisition team members, hiring managers, human resources business partners, and both internal and external candidates to drive the interviewing process through potential onboarding. The Operations Coordinator cultivates strong partnerships internally and externally to protect the candidate and business partner experience and ensure we secure top diverse talent for the organization. This is a great opportunity for someone looking to expand on their experience and grow within the Nestle’ human resources organization.
RESPONSIBILITIES:
- Coordinate and schedule all internal and external candidate interviews including phone interviews, in-person interviews and video conference interviews leveraging Microsoft Outlook, Microsoft Teams and other technology
- Manages the scheduling process to ensure interviews and post interview consensus meetings take place in a timely manner, as well as continuous communication with candidates, human resources, hiring managers and recruiters throughout the interview and hiring process.
- Responsible for providing recruitment technology support virtually and onsite if troubleshooting and ad hoc communication is necessary with the candidate and interview panelist
- Ensure a streamlined process by providing internal interview panelists with relevant material such as interview guides and candidate resumes, and provide candidates with confirmation email with details of their interview, and any updates as needed
- Coordinate all necessary candidate travel and accommodations for positions nationwide using the Nestlé Travel Policy and online tools
- Drive completion of Interview Recommendation Forms to ensure compliance standards are being met
- Serve as liaison between the operations and talent acquisition team to ensure proper candidate documentation is submitted for candidate files (JD’s, resumes, applications, interview recommendation forms)
- Coordinate the employee referral program to ensure timely processing of payments
- Provide ad hoc project support for large scale hiring events such as acquisitions and mergers
- Provide backup support to Talent Advisors when needed on draft offer letters and ensure timely delivery to candidates
- Other responsibilities as assigned
Requirements and Minimum Education Level:
- Bachelor’s degree preferred; High school diploma or GED equivalent required
Experience:
- One or more years of corporate administrative experience preferred
- One or more years of experience in talent acquisition coordination preferred
- Demonstrated experience in managing a high volume workload and meeting tight deadlines
- Experience maintaining confidential information
- Experience working as part of a team to accomplish a shared objective
Skills:
- Advanced knowledge of Microsoft Outlook e-mail and calendar functionality required including creating and using templates, and using third-party tools to schedule meeting locations, conference calls and video conference calls
- Knowledge of Microsoft Teams functionality required
- Intermediate knowledge of Microsoft Word and Excel required including Mail Merge, formatting spreadsheets, basic formulas
- Exceptional attention to detail
- Strong communication skills both written and verbal to work with multiple internal and external clients in a fast-paced environment
- Proactive problem solver, adaptable, flexible, superior customer service orientation
The Nestlé Companies are an equal employment opportunity and affirmative action employer seeking diversity in qualified applicants for employment. All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.