Neptune Trading Group Ltd Hiring for Administrative Assistant at Newport, RI Full Time

Position: Administrative Assistant

s To: Senior VP Controller

Location: Newport, RI

Neptune Trading Group, Ltd, is a well-established import – export company selling high quality frozen fish and shellfish products around the globe. By forming dependable relationships with our suppliers and valued customers we have been able to maintain an excellent track record for more than 25 years in the seafood industry.

We are located in historic Newport, Rhode Island, which is convenient to the east coast fishing ports, commercial ports as well as our forwarding warehouses.

As an importer we handle all aspects of the transaction and store the seafood in a forwarding warehouse for convenient pick up or we will deliver the goods right to your warehouse.
As an exporter we inspect all products before they are loaded in the containers, and we provide you with all the necessary documents so that your import is seamless.

As a distributor we provide full truck load and LTL shipments within the United States and Canada. We also store our products in Seattle, New York, and Los Angeles for the convenience of our customers.

Position Description:

This role will require daily management of customer invoicing, general accounting, and office tasks. Projects and assignments will be given to you that focus on the accounting, finance, and operational elements of our current and future supply chains.

Primary roles and responsibilities of the position are outlined below:

• Ensure timely and accurate processing of accounts payable; receive, verify, and post accounts payable invoices into accounting system
• Follow up on account statements and other discrepancies regarding payment of accounts; serve as liaison between departments and vendors in the resolution of administrative problems and inquiries
• Accounts receivable; ensuring timely processing and billing of orders
• Monitor freight bills for delivery orders
• Remind customers to pick up orders at the warehouses if needed
• Run aging s weekly and collect payments
• Get mail from the post office
• Reconcile and compare inventory counts in QuickBooks and warehouses
• Inventory Control
• Accurately controls and tracks physical inventory.
• Maintains status of orders through entire process.
• Participates in inventory process and daily audits; researches and resolves inventory discrepancies.
• Maintains and manages accurate records of quantity, type, and value of material, equipment, merchandise, and/or supplies stocked.
• Maintains records of all shipments and receipts
• Maintains open order and purchase order list in database.
• Maintains and oversees inventory database
• Perform general clerical duties including but not limited to answering phone, filing, photocopying, faxing, typing, ordering office supplies and mailing
• Maintain accounting department files and records
• Assist with special projects as needed

Qualifications:

• Attention to detail
• Commitment to excellence and high standards
• Excellent written and oral communication skills
• Strong organizational, problem-solving, and analytical skills
• Ability to manage priorities and workflow
• Proven ability to handle multiple projects and meet deadlines
• Strong interpersonal skills
• Ability to understand and follow written and verbal instructions
• Familiar with QuickBooks and excel.

Education, Experience and Certifications:

• One to two years related experience or equivalent.

This position will require the individual hired to be able to manage multiple tasks and projects at the same time and demand strong communication skills as this role will be engaged with multiple team leaders throughout different departments within the company.

Other duties will be assigned as needed. This is not a complete list of required tasks, but a guideline as to daily tasks and responsibilities.

Job Type: Full-time

Pay: $20.00 – $24.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person