National Disability Alliance, LLC Hiring for Executive and Personal Assistant (EAPA) Full Time

SUMMARY

We are a growing and vibrant law firm, located in the heart of Century City. Our ideal candidate for the Executive/Personal Assistant position is an experienced, mature, and connected individual, who will work directly for one or more of our executives (COO and CSO). The successful candidate will serve as one of the primary points of contact for business and personal matters for the executive, including providing occasional support to their families as needed. The executive/personal assistant must be resourceful and enjoy working within a growing, entrepreneurial environment that is results-driven, fast-paced and community-oriented. The successful candidate will shine in the areas of resourcefulness, administrative and organizational skills, ability to maintain a realistic balance among multiple priorities and more. The executive/personal assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure to handle a wide variety of activities and confidential matters with discretion

As a representative of our executives, impeccable interpersonal skills representing a poised, polished, and friendly attitude are essential. A strong business acumen reflecting high technical competency and efficiency in both actions and communication is critical

ESSENTIAL DUTIES AND RESPONSIBILITIES

Administrative

• Manage an extremely active business and personal calendar of appointments
• Compose and prepare correspondence that may, at times, be confidential
• Arrange complex and detailed travel plans, itineraries, and agendas
• Provide coordination for company and personal event planning
• Provide personal assistance to the executive in adhering to personal schedules
• Book domestic and international travel, including hotels, flights, car service and restaurants within a complex travel schedule. May also include compiling documents for travel-related meetings
• Coordinate with the executive’s household members to ensure coordination of calendars and needs
• Act as the concierge for the executive(s)

Communications

• Provide a bridge for smooth communication between the executive(s) and both internal staff and external contacts, demonstrating leadership to maintain credibility, trust, and support at all times. Maintain composure, demonstrate maturity, and have patience when challenges are presented
• Develop strong working relations with the executives’ senior teams to ensure alignment of objectives and actions in support of the objectives of the firm and the needs of the executive’s family
• Proactively work with and effectively manage the executive’s calendar, commitments, and responsibilities, following up appropriately when needed

Organization

• Prioritize conflicting needs, handle matters expeditiously and proactively, and follow through on projects to successful completion, often with deadline pressures
• Demonstrate punctuality for all meetings and deadlines
• Must seek to tenaciously deliver through to completion on requests made

Leadership

• Demonstrate ongoing discretion, diplomacy, and sensitivity regarding confidential information
• Take on high-level, potentially vague assignments and fill in the blanks, with limited direction
• Maintain punctuality at all events, including daily office hours. Consistent and regular attendance is required to carry out the essential functions of supporting the executive(s)

EDUCATION and EXPERIENCE

• At least 5+ years of administrative support or PA experience. Preference given to tenured professionals accustomed to supporting high profile and/or high net-worth individuals
• Hospitality industry experience is also a plus
• Bachelor’s degree or equivalent required
• Must be willing to drive on occasion, either with or on behalf of executive or his family
• Proficient in Microsoft Suites, including but not limited to Outlook and Microsoft Word, with excellent typing skills (60 WPM +)
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Experience with booking airline and hotel travel using rewards points
• Familiarity with the process of contacting private jet brokers and negotiating contracts with appropriate pricing
• Highly resourceful team player, with the ability to also be extremely effective independently
• Proven ability to handle confidential information with discretion
• Demonstration of the highest level of customer service and responsiveness
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment with excellent follow-up skills
• Excellent interpersonal skills reflecting a poised, polished, and friendly attitude
• Ability to work under pressure in both individual and team settings

National Disability Alliance, LLC is committed to providing equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, genetics, gender identity, or sexual orientation.

National Disability Alliance, LLC will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the Los Angeles Fair Chance Initiative for Hiring.

Job Type: Full-time

Pay: $85,000.00 – $90,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Vision insurance

Schedule:

• Monday to Friday

Education:

• Bachelor’s (Required)

Experience:

• Executive/Personal assistance to high profile Executives’: 5 years (Required)

Language:

• Spanish (Required)

Work Location: Hybrid remote in Los Angeles, CA 90067