National CACFP Sponsors Association Hiring for Executive Assistant / Payroll & Accounting Administrator Job at Remote Full Time

WHO WE ARE
We are a National Association which provides education, support, and resources to organizations who administer the USDA Child and Adult Care Food Program (CACFP). The CACFP provides aid to child and adult care institutions and family or group day care homes for the provision of nutritious foods that contribute to the wellness, healthy growth, and development of young children, and the health and wellness of older adults and chronically impaired disabled persons.

We work in the Child Nutrition Community with Child Care Providers, CACFP Sponsors, State Agencies, and the USDA so that more than 4.9 million children and 120,000 adults receive nutritious meals and snacks each day as part of the day care they receive.

WHO YOU ARE

You enjoy managing multiple priorities, owning project success, and understanding big picture needs where small details are the difference between mediocrity and excellence. You are passionate about supporting the President/CEO by tracking and managing a myriad of details without letting them slow you down or cause frustration when there is an immediate need to pivot priorities. You are able to anticipate project needs and have high expectations for quality.

You have considerable experience with QuickBooks Online, managing budgets and financial reports. You have experience with ADP and processing employee benefits. You are an enthusiastic professional who is comfortable speaking with our board and members but is also able to exercise exceptional professional discretion.

You work well independently, rarely ever miss deadlines, and are able to set priorities with minimal on-site supervision. You are optimistic about getting it all done but are pragmatic about what it will take. You are willing to ask for help and clarification but generally are able to understand tasks assigned and run with it on your own. You enjoy thinking about creative solutions.

THE JOB

NCA’s Executive Assistant & Administrator primarily supports the President/CEO, administers the association’s accounting and financials, and payroll/benefits. Will require exceptional discretion and confidentiality in this role.

Executive Assistant

Support Executive Director as needed; facilitate ED & BOD meeting and calendar appointments

Board of Directors

• Prepare monthly Board of Directors’ meeting agenda, meeting minutes, documents, and communications
• Manage board and officer elections
• Update annual board member and committee directory
• Track board and staff annual conflict of interest, confidentiality, and expectations agreements
• Track association bylaws

Human Resources

• Assist with hiring process: job posting, intake sheet, applicant communications
• Track staff timesheets, run approval reports, summary reports, category definitions
• Track staff PTO

GrowthZone: Add, update, and work with contacts in association contact management system

Accounting & Benefits Administrator

• Prepare quarterly budget updates and forecasts in consultation with ED

• Supervise Accounting Assistant
• Review QuickBooks Online P&L + Balance Sheet budgets
• Journal QBO transactions as needed
• Process ADP payroll
• Process HSA employer and employee contributions
• Process Vanguard employer and employee contributions
• Process annual staff benefits erollment, updates, contributions
• Track bank account informationn

Support /Travel

• Staff Conference Registration/Information Desk – one week (April)
• Attend Team Retreat – two days (October/Nov)

Additional Committee Support as needed, for example proofreading materials, preparing reports, pulling and organizing historical documents, participating on social media, supporting events

Required Qualifications:

• Strong communications experience with the ability to think critically, identify opportunities, and understand relationships
• Excellent writing, editing, and proofreading skills
• Independently employ creativity, attention to detail, and conceptualize project needs
• Considerable experience with Quick Books Online
• Considerable experience with payroll processing, preferably ADP
• Fast typewriting skills with limited errors
• Dedicated home office with privacy
• Professional discretion
• Customarily and regularly exercises independent judgment.
• Ability to source and manage benefit program bids, processes, applications.

Preferred Qualifications:

• Command of Spanish, both orally and written
• Experience with Smartsheets

HOURS

This is a full-time, non-exempt position with a week of required travel in both mid-April and early fall (Oct/Nov), at minimum or as needed.

SALARY
Salary is $50-$60k dependent on experience. Benefits include retirement plan, health insurance, dental, vision, life, and vacation/holiday paid-time-off.

LOCATION
Employees of NCA work independently from home offices, however, staff is required to attend training and meetings in Round Rock, TX. Each employee should have the capacity within their home to set-up a dedicated work environment or office. NCA will provide a computer and office supplies.

APPLY HERE

https://app.smartsheet.com/b/form/b304561859884984aadc8c8e96052771

Job Type: Full-time

Pay: $50,000.00 – $70,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

COVID-19 considerations:
Staff work from home. Must have home office.

Experience:

• QuickBooks: 2 years (Required)
• ADP: 2 years (Required)

Work Location: Remote