Musgrave Hiring for HR administrator at Belfast Full Time

Our people are the heart of our business. As our greatest asset, they make Musgrave a great place to work and in return we aim to be the very best place to work, grow and thrive. We have an opportunity for a HR Administrator to join our join our HR Operations Team in either Dublin Cork or Belfast (2 year contract)

As HR Administrator you will be responsible for:
Maintaining the HR systems and databases, ensuring compliance with GDPR and providing accurate reporting

Creating and maintaining colleague files and leaver data, ensuring they are stored in line with the retention policy

Issuing approved contracts of employment with accompanying starter packs, training links etc and tracking receipt

Accurately updating HR systems for standard employee life cycle administration, meeting all payroll deadlines

Preparing weekly/monthly payroll data to be submitted by the required deadline

Completing self-checking/peer checking and ensuring standards are met in accordance with QA Framework

Ensuring all incoming calls are managed in line with quality standards and SLAs

Resolving Tier 1 HR/Colleague/Retailer requests at first point of contact through case management system Remedy

Escalating Tier 2 queries, complaints or system related issues in a timely manner

Processing all statutory entitlement forms and reference requests within agreed SLA

Compiling standard reports such as Contract End Dates, Probation, Annual Leave, Headcount, KPI data and maintaining Organisational Charts and generating other reports from various HR Systems when required

Maintaining T&A system tasks including year end and clocking reports

Supporting colleagues with relevant access to self-service systems and troubleshooting/navigation as required

Maintaining repository of approved HR/ER/IR letter templates with correct branding and version control

Publishing policies and training catalogue on the intranet system and issuing relevant communications as required

Onboarding and offboarding colleagues from HR Systems and Reward Programmes​ such as pensions, healthcare

Administering ongoing colleague reward programme preferences ​e.g. savings schemes, cycle to work

Delivering communications on behalf of relevant HR Centres of Expertise

Providing regular communication and feedback to manager to enable continuous improvement

Ensuring mandatory training records are kept up to date

Maintaining an awareness of yearly tasks such as national minimum wage/pay increase anniversaries

Supporting other administration duties and/or project work as required

The successful candidate will have/be:
2+ years recent administration experience within a HR / Payroll Function in a fast-paced environment, delivering high quality service and results

Experience working with HR Information systems

Working knowledge of Microsoft Office Applications

Ability to uphold confidentiality at all times, frequently dealing with highly sensitive information

Strong attention to detail

Excellent interpersonal and communication skills and an ability to build and sustain effective working relationships at all levels

Good problem-solving skills

Customer centric

Ability to work on own initiative

Excellent organisation skills with an ability to manage a busy workload in a fast-paced environment and prioritise

Third level qualification or equivalent

Desirable

Experience in FMCG industry