Log In
Sign Up
Human Resource / Human Resource
MRC Laboratory of Molecular Biology Hiring for HR Assistant at Cambridge Full Time
To provide professional and proactive recruitment focused administrative support to the HR Department at the Laboratory of Molecular Biology (LMB). Specifically providing an effective recruitment service as well as general support to the HR Advisors and wider team.
Main duties and key responsibilities:
Recruitment:
In order to support HR Advisors in the management of recruitment campaigns you will:
Provide administrative support for the end to end recruitment process, including initial discussions regarding campaigns with the HR Advisors, the co-ordination of recruitment documentation, the creation of advertising and campaign monitoring, shortlisting and interview co-ordination and contract generation and suggest improvements where necessary.
Provide a supportive role to the HR Advisors, they will oversee and be responsible for the recruitment service so will require your expertise and assistance in ensuring the service is efficient and effective.
Support the HR Advisors where possible in the management of immigration cases. You will need to be willing to learn the process and provide any support which may be required.
To carry out Postdoc scheme inductions, providing all the necessary information and guidance as required.
Provide support to the HR Advisors in the proactive monitoring of the recruitment service undertaking research as and when required e.g. investigating media sources and carrying out fact finding and recruitment data analysis.
General administrative tasks:
To act as the first point of contact for visitors to the HR department, directing queries as appropriate to the HR Advisors and wider team and effectively trouble shooting where possible.
To jointly oversee the efficiencies of the HR admin function including escalating matters to the HR Advisors as appropriate.
To manage the HR Recruitment inbox, ensuring emails are prioritised and actioned appropriately.
To provide recruitment reports to HR Advisors as requested.
To provide cover and support to the HR Admin Assistant during busy periods and absences.
Working relationships:
You will be line managed by one of the HR Advisors, with all Advisors providing support and guidance. You will work alongside the HR Admin Assistant.
Daily communication will be required with HR Advisors and the wider team.
Regular communication will be required with LMB staff, including administrators and with UK Shared Business Service (UK SBS).
Additional information:
The above lists are not exhaustive and you are required to undertake such duties as may reasonably be requested within the scope of the post. All employees are required to act professionally, co-operatively and flexibly in line with the requirements of the post and the MRC.
Person Specification
Education / qualifications / training required:
Essential: Educated to A Level standard or equivalent experience.
Desirable: Level 2 Business & Administration qualification or equivalent.
Previous work experience required:
Essential:
Experience of working in a busy office environment.
Experience of working as part of a team.
Experience of prioritising own workload.
Desirable:
Experience of working in an HR environment and providing HR administration.
Experience of administering a recruitment process.
Knowledge and experience
Creativity and initiative
Essential:
Ability to act on own initiative, but also to know when to seek advice.
Ability to think creatively and interpret instructions.
Independent working
Essential:
Intuitive with the ability to manage challenging situations with little or no supervision.
Willingness to venture into the lab and liaise with staff and visitors as necessary.
Desirable: Experience of carrying out project work.
Verbal and written communication skills
Essential:
Exceptional communication skills, applying diplomacy where needed.
Attention to detail in written work.
Ability to interact with varying levels of staff and visitors.
Personal skills / behaviours / qualities:
Essential:
Professional, approachable and consistent.
Sensitivity to general HR situations.
Good organisational skills with the ability to adapt to regularly changing priorities and workloads.
Further Information
Currently, this vacancy is open to internal and Civil Service applications only.
Part-time applicants looking to work at least 28.8 hours or 4 days per week will be considered.
As this job does not fulfil the UK Government minimum salary criterion for obtaining sponsored migrant worker status we will be unable to apply for sponsorship for anyone not eligible to work in the UK. At interview, all shortlisted candidates are required to bring with them identification documents and original documents that prove they hold or can obtain the right to work in the UK. You can check your eligibility here: https://www.gov.uk/check-uk-visa/y
The MRC is a great place to work and progress your career, be it in scientific research or the support functions.The MRC is a unique working environment where our researchers are rewarded by world class innovation and collaboration opportunities that the MRC name brings. The MRC is an excellent place to develop yourself further and a range of training & development opportunities will be available to you, including professional registration with the Science Council.
Choosing to come to work at the MRC (part of UKRI) means that you will have access to a whole host of benefits from a defined benefit pension scheme and excellent holiday entitlement to access to employee shopping/travel discounts and salary sacrifice cycle to work scheme, as well as the chance to put the MRC and UKRI on your CV in the future.