Mount St Mary’s University Hiring for Administrative Assistant II/Budget Coordinator Full Time

Essential Duties and Responsibilities include the following, but may include other duties as assigned:

Administrative Assistant

• Responsible for managing and coordinating the daily operations of the financial aid office. Many of these duties require a general knowledge of various federal regulations and procedures as they pertain to student financial aid. These responsibilities also include responding to financial aid emails and serving as the primary receptionist for the office.
• Coordinates mailings (both via USPS and electronic) to students and their families as well as mailings to former students whose loan accounts are past due.
• Responsible for all filing and document managing.
• Updates the Outside Scholarship portion of the website as well as the office’s Twitter page.
• Uses PowerFaids to track loan statuses by generating s. Manages the email notifications relating to loans.
• Assists the Associate Director with enrollment s for the Adult Accelerated and Graduate to identify and prepare students to be packaged.
• Assists the Director in review of enrollment s for internal uses, manages the notification to students when financial aid packages are modified and prepares files for external audits.
• Assists the VP of Enrollment Management, Marketing & Communications yearly in awarding the Upperclass and Merton Scholarships.
• Screens incoming calls; greets students, parents and other office visitors.

Budget Management – This position is also responsible for processing and tracking all budget expenditures for the department.

Assists in the development, monitoring, and revision of department budget. Registers all p-card transactions and the VP’s credit card in a timely manner. Manages all accounts payable vendors and processes requests for payment.

Marginal Functions:

1. Oversees inventory of all office supplies, including basic supplies, bank brochures/information packets, loan applications and other necessary forms.

2. Other duties as assigned by the Director and Associate Director of Financial Aid.

Job Requirements: Education, Experience and Skills:

MINOR TASKS:

Minimum Qualifications:

• 2-3 years’ experience in an administrative support capacity, ideally working with budgets, spreadsheets and interacting frequently with the public.
• A high level of organizational skills and the ability to think clearly while simultaneously handling a multitude of complex situations (phones, walk-in parents and students, etc.) are mandatory.
• Discretion, confidentiality, and good judgement are extremely necessary while communicating with current and prospective students and their families.
• Ability to perform at a high level of accuracy and detail in a stressful environment (dealing with people’s finances) required.
• High level of computer skills required to be applied to understanding Federal regulations and computer software programs.
• High School Diploma or equivalent.

Salary/Benefits

Minimum Pay Rate: $16.50/hour

This is a full-time position with full benefits and annual, holiday and sick leave. The university offers a generous benefits package, including tuition remission for graduate and undergraduate classes at Mount St. Mary’s University, retirement program with a match as well as a generous paid time off schedule. Competitive salary commensurate to experience.

Job Type: Full-time

Pay: From $16.50 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Emmitsburg, MD 21727: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service: 1 year (Preferred)

Work Location: One location