Mount Mary University Hiring for Financial Aid Administrative Assistant – FT at Milwaukee, Wisconsin Full Time

Position Summary:

Under the direction of the Director of Financial Aid, perform a variety of duties to assist in student financial aid record maintenance and document tracking.

Primary Responsibilities:

• E-mail document-tracking letters to students with incomplete files.
• Review verification materials received for completeness.
• Enter data for all verification materials and miscellaneous documents.
• Download records from Federal Processor, upload ISIRs to PowerFaids, run reports to update info and find new accepted students for file processing.
• Check Re-Entry reports for re-accepted students and process returning students’ files.
• Prepare files for new and continuing students to be screened/cleared by counselors.

• Manage and coordinate student employment & FWS program. Collect and post job descriptions online. Maintain list of student workers and monitor earnings. Work with Business Office in tracking and reconciling FWS funds.
• Work as a liaison with all department student employee supervisors and distribute student evaluations to supervisors.

• Review completion of hiring paperwork for student workers, including contract, W-4 and I-9 forms. Familiarize students with work-study procedures and paperwork.
• Hire, train and manage financial aid office student worker staff.
• Assist students with the application process including FASFA/WEB, Entrance Loan Counseling, Master Promissory Note and other new procedures.
• Provide information to students regarding financial aid (in person) and schedule appointments for students and parents.
• Answer department phone calls regarding financial aid questions, loan processes and other concerns. If unable to resolve, make appointments with the director or a counselor.
• Respond to student (and staff) email questions and inquiries regarding financial aid.
• Keep current scholarship website up to date.
• Meet with students and parents to discuss financial aid during the school year, on Registration Day or FAFSA filing days.
• Exit withdrawal students from school, send loan obligation letters.
• Inform students who dropped below half-time of their loan repayment obligations.
• Maintain adequate office supplies.
• Perform additional duties as assigned.

Experience and Qualifications

• Bachelor’s Degree preferred.
• Previous experience in Financial Aid is preferred.
• Outstanding written and verbal communication skills; must be able to communicate and interact effectively with prospective and current students
• Strong interpersonal and organizational skills are necessary.
• Being bilingual in Spanish is a plus.

Physical Demands:

• May be required to lift up to 20 lbs.
• Must reach, bend, stoop, lift
• Must sit, walk or stand
• Some repetitive motion may be required

Working Conditions:

• Can be scheduled for up to 40 hours a week, including occasional evenings and weekends.
• Varying workflow; sometimes stressful with high workload times of the year

Mount Mary University encourages applications from all qualified candidates and is vitally committed to all aspects of diversity, equity, and inclusion. We welcome and encourage applications from qualified candidates and all will receive consideration for employment regardless of race, color, religion, sex, national origin, age, ethnicity, pregnancy, disability, genetic information, or any other groups protected by law. Mount Mary seeks to hire and retain personnel who will make a positive contribution to its mission, vision, and values.

For more information about diversity, equity, and inclusion at Mount Mary please visit http://www.mtmary.edu/about/diversity

For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website.
https://www.applicantpro.com/j/2636688-459517