Mount Allison University Hiring for Secretary — Athletics and Recreation at Sackville, NB Full Time

Reporting to the director of athletics and recreation, the incumbent provides administrative support to the Department of Athletics and Recreation.

Duties include performing receptionist services, co-ordinating U SPORTS/AUS and CCAA/ACAA eligibility registration for athletes; typing, photocopying, maintaining filing systems; co-ordinating membership sales and locker rental; depositing departmental receipts; arranging appointments; opening mail; and ordering office supplies.

Responsibilities

Perform receptionist duties by answering the telephone, greeting visitors, responding to inquiries where possible, and directing callers and visitors to the appropriate person

Type correspondence and other departmental materials

Maintain departmental filing systems by organizing and adding new files and updating current files; compile and maintain records relating to U SPORTS, CCAA and AUS, ACAA eligibility of all varsity athletes

Collect information necessary to prepare student payroll, fill out payroll sheets, and forward to the Payroll Office

Sell memberships and arrange locker rentals by accepting payments, typing pins and tags as necessary, forwarding monies to Financial Services, and arranging refunds where required; arrange deposits of other monies received by the Department

Complete Department of Athletics and Recreation website updates as required

Maintain all varsity and club teams information databases

Work closely with Registrar’s Office to produce regular Datatel eligibility reports for varsity teams

Open and sort mail for the Department

Manage petty cash fund for the Department

Order office supplies as required

Perform other related duties

Qualifications/skills

High school diploma and a one-year course in secretarial studies/office administration as well as a minimum of one year of related experience are required

Knowledge of word processing computer software, Excel

Excellent organization and communication skills

Ability to work independently

This position is in the bargaining unit represented by the Mount Allison Staff Association. Any person may apply. However, if qualifications, skills, and abilities are equal, preference will be given first to members of the bargaining unit.

Applications should be received by the Human Resources department on or before July 29, 2021. Please forward resumes to [email protected]