Moore Barlow Hiring for Talent Acquisition Coordinator Job at Guildford, England Full Time

What are we looking for?

This is a new role as part of our growing People Team. We are looking for someone with recruitment co-ordination experience. Reporting to the Head of Talent Acquisition and working closely with the Talent Acquisition Advisors you will support with the co-ordination of recruitment across both early careers/trainee and experience hiring. This is a fixed-term contract role until May 2022 and can be based in either our Guildford or Southampton office.

We are looking for someone who has experience across the complete recruitment operational cycle and can deliver talent acquisition activities on a day-to-day basis, update process, and ensure an outstanding client and candidate experience.

This would suit someone who has recruitment co-ordination experience in-house or maybe from agency and you are looking for an opportunity to gain in-house experience. We need some who is organised, efficient, delivers things in a timely fashion and is comfortable dealing with multiple recruitment activities.

Experience within a legal partnership, or indeed a partnership environment would be a bonus but is not necessary. We would be interested to find out what appeals to you about this role and Moore Barlow, so please provide a cover letter with your application!

Why should you apply?

It’s a new opportunity to be part of our recently formed Talent Acquisition team. We are building in new processes, best practise recruitment and soon to be implementing recruitment software. We’re a fun team with over 35 years of recruitment experience between us!

The other great piece about this role is that it covers the whole spectrum from early careers applications through to experience hire.

There is also the chance to learn and grow. We are looking for the right person to take responsibility for the co-ordination of recruitment, but also might be interested on taking on full cycle ownership of some of our entry level roles.

Key skills & experience

Application Management
Responsible for the management and initial response in relation to all experienced hire and early career applications.
Track all applications received via the recruitment inbox (and once installed via the ATS) daily and keep them moving in a timely manner.
Responsible for all trainee applications at the initial stage in our 2 x cycles of March and September seats.
Co-ordinate candidates to the appropriate vacancies working with the relevant Talent Advisor.
Ensure strong candidate engagement in professional written communications with candidates and agencies.
Ensuring a positive candidate experience shortlisting making sure we respond to all candidates whether successful or not.

_Vacancy Co-ordination and Management_
_ _Ensure all new job descriptions are added into the shared drive.
Support with the writing of job descriptions and adverts on occasion.
Ensure all vacancies are set up in the Recruitment inbox so clearly labelled and can access candidates for those roles.

_Agency Management_
_ _Maintain accurate up to date information about recruitment agencies.
Set up new Terms of Business with recruitment agencies and ensure stored in our shared files.
Organise and book rooms/virtual hang outs for agency briefings.

_Advert management_
_ _*Advertise all new live roles on the Moore Barlow careers site utilising the Vacancy Form and ensure filled roles are removed from the careers site in a timely fashion.*
_ _*Post vacancies to some job boards as advised by the Talent Acquisition team, e.g. Indeed and Legalist*
_ _Support with Employee Branding by posting relevant information on Glassdoor

_Interview Management_
_ _*Telephone screening for suitability when required for volume or early career roles that are direct.*
_ _*Keep an accurate log of interview feedback to share with Talent Advisors and Head of Talent Acquisition.*
_ _Support with interview scheduling by booking in rooms or virtual meetings for experience hire and trainee interviews. This will also involve ensuring all IT equipment is ordered and set up.

_Reports_
_ _*Support with keeping the Vacancy tracker up to date with live, filled jobs and updates on roles*
_ _Report on new starters monthly

_On-boarding_
_ _*Provide advanced warning of likely start dates to People Proposition in order to handover induction process in a timely manner*
_ _*Follow up on offer paperwork once candidates have been offered and ensure all signed and returned.*
_ _Opportunities to contribute to ongoing recruitment projects.

Expert user of Applicant Tracking systems and comfortable working on an ATS product to ensure it is fit for purpose and is a “best practice” system.

Skills/Attributes Required

Previous recruitment co-ordination experience and passionate about providing an outstanding candidate experience. That can be from within an in-house role, or maybe you are looking to make the move from agency in-house.

Excellent organisation and recruitment administration skills, particularly in relation to interview management and booking

Experience of co-ordinating across multiple vacancies across different business units and levels, with evidence of how to do this well

Team-Player collaborating with the rest of the People team to make sure we deliver against our agreed objectives and successes, and who can deal with ambiguity and work under your own initiative

Strong management of expectations and focussed on providing excellent support to the Talent Acquisition team.

Excellent systems skills with knowledge of how to work effectively with an Applicant Tracking system

Experience of recruiting in the legal sector would be beneficial, but not essential, as would professional services experience

Experience of using LinkedIn Recruiter, Indeed, Glassdoor would be advantageous.

Able to be a trusted point of contact to support the Talent Acquisition team

Proactive rather than reactive

Excellent oral and written communication skills

Obsession with making sure our values and behaviours are experienced by every candidate that interacts with us, regardless of channel of introduction or level

Able to multi-task whilst maintaining a high attention to detail

Personable and enjoy dealing with people, someone who finds it easy to build good relationships

Contract length: 8 months

Job Types: Full-time, Contract

Salary: From £25,000.00 per year

Benefits:

• Company events
• Employee discount
• Referral programme
• Sick pay
• Store discounts
• Wellness programmes
• Work from home

Schedule:

• Monday to Friday

Work remotely:

• Temporarily due to COVID-19