Mitsubishi Heavy Industries Europe, Ltd Hiring for HR Assistant Job at London, England Full Time

MITSUBISHI Heavy Industries EMEA, Ltd.

Job title: HR Assistant

Position: Full-time, permanent

Functional area: HR

Reporting to: HR Manager

Purpose of the job:

To provide efficient administrative support for the Head of HR, and the wider HR Team, ensuring service users are provided with key information on HR processes and procedures. To support Talent Management projects and initiatives.

General Duties

HR Administration

• Support with the recruitment process and to assess CVｓ
• Liaise with managers to determine salary level by benchmarking roles
• Conduct 1st stage interviews when required
• Produce correspondence regarding offer of employment / contract of employment / changes to employment contract.
• Ensuring background and reference checks are complete
• Maintain job descriptions
• Conduct staff induction for all new joiners
• Co-ordinate probationary assessment process
• Assist with audit requests for HR data

• Identify training needs analysis
• Search training courses and training providers when necessary

• Keep maintaining and updating personnel data and files.
• Maintain sickness absence records

• Provide and advise all managers and staff members on the HR policy and practice

Talent Management

Work with the HR Advisor on Talent Management initiatives including but not limited to:

• Organisation and delivery of the regional HR Forum
• Support HR Advisor to liaise internally and with third party vendors for delivery of regional and global training programmes
• Take lead from the HR Advisor on Talent Management projects, especially with communications to other project members and data gathering from Group Companies
• Be aware of project timelines and ensure preparation and organisation of workload to be able to achieve deadlines
• Provide assistance and support with new talent management initiatives

Other Duties

• Undertake other duties if required
• Work with HRIS team to test the systems and provide feedback as a user to ensure new HR systems are fit for purpose
• Assist with preparing materials for HR as needed
• Setting appointments and arranging meetings
• Maintaining calendars of the HR team
• Support HR management with business travel bookings and expense claims if necessary

Required Skills

• Pays high attention to detail
• Good analytical skills
• Good communication skills across all levels of management
• Excellent customer service attitude (internal / external)
• Ability to manage priorities
• Initiative and problem-solving attitude
• MS Office (Advanced)

Education

• English and Maths GCSE Grade C or the above, or equivalent

Location

• Building 11, Chiswick Park, 566 Chiswick High Road London W4 5YA
• Visiting MHI Japan and MHI group companies in EMEA if required

Working Hours

• 5 days a week 35 hours per week