Ministry of Education is Looking for Administrative Assistant Full Time

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:

We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.

Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario’s Human Rights Code. Refer to the “How to apply” section if you require a disability-related accommodation.

What can I expect to do in this role?

You will:

• prepare correspondence, memos, meeting minutes, and various reports and spreadsheets
• coordinate time management activities of the Senior Manager, including managing an Outlook calendar, scheduling appointments, meetings, presentations and events
• coordinate large meetings and stakeholder events
• provide administrative and clerical support for the unit, including processing invoices and expense claims, records management, tracking and maintaining branch equipment/assets, and managing incoming and outgoing mail

How do I qualify?

Administrative and Computer Skills:

• You know administrative protocols and procedures to provide support to the Senior Manager and Regional Managers with minimal direction.
• You know financial administrative guidelines related to reconciling and processing p-cards and invoices.
• You can use various software programs (word processing, graphics, spreadsheets and databases) to produce accurate, formatted reports, correspondence, presentations, charts, tables, and other documents.

Organizational and Prioritization Skills:

• You can determine work priorities when facing conflicting demands and deadlines.
• You have good organization skills to manage incoming correspondence and various administrative tasks.

Analytical and Problem-Solving Skills:

• You have analytical and problem-solving skills to determine how to respond to queries, how to prepare suitable documents/reports/presentations, and how to manage conflicts in the Senior Manager’s calendar.

Communication and Interpersonal Skills:

• You have communication and interpersonal skills to manage relationships with staff across the branch.
• You have good written communication skills to prepare clear, accurate correspondence, reports, etc.

Additional Information:

• T-EU-195104/23