Ministry of Defence Hiring for Human Resources Administrator Job at Camberley, England Full Time

We are delighted to advertise this exciting role at Minley Station Pay and Documentation Office in the provision of efficient and effective administrative support to military personnel, serving within Gibraltar Barracks, in the areas of pay, allowances, documentation and Joint Personnel Administration (JPA) (IT) operation. We are an inclusive and dedicated team where you will work alongside other civilians and military personnel and be part of the Defence Family.

This is an exciting opportunity for someone who wants to embark on a new adventure in their chosen career!

This position is advertised at 37 hours per week

We are looking for someone to work within a small team of 8. The successful candidate will be dealing with personnel related enquiries either face to face, by telephone or email. They will be responsible for providing advice and administration on soldiers’ pay, travel arrangements and management of personal documents as well as collaborate in the assurance process making sure all records are accurate and correcting anomalies.

We will provide on the job training in the use of the IT systems as well as the central MOD travel application.

This is a Fixed-term Appointment as a Human Resources Administrator. Your responsibilities will be as described in this job advert. This post will therefore begin on your appointment and end 23 months after that date. You should be aware that when your Fixed-term Appointment at MOD comes to an end, arrangements will be made in line with the FTA policy.

If you are a permanent MoD civil servant and are found successful for an advertised Fixed-term Appointment (FTA) you should move into the post under a Temporary Transfer (for up to a maximum of 23 months). At the end of the posting, you will return to your previous MoD Business area. If this posting is at a higher grade, your promotion will be temporary, and you will return to your substantive grade at the end of the Temporary Transfer. If a Temporary Transfer cannot be agreed between all parties, then a transfer on an FTA contract is possible, read the FTA and Change of Work Location in the UK policy for further information.

If you are transferring to MoD from another government department (OGD) you should join the MoD on an inward loan. At the end of the loan, you will return to your home (OGD) department. If a loan cannot be agreed between all parties, then a transfer on an FTA contract is possible, read the FTA policy for further information.

• Maintain personal records for all allocated personnel ensuring all fields are accurate.
• Maintain personal documentation including Will forms, locations, births, marriages and deaths etc.
• Carry out arrival/departure procedures for all personnel administratively assigned to courses.
• Maintain soldiers’ pay accounts in accordance with current regulations. Provide a basic level of interpretation.
• Carry out basic audit processes, escalating any issues which cannot be solved at your level.
• Ensure amendments for leave are recorded correctly and that correct entitlement to allowances are being made.
• Assist with travel bookings for personnel travelling overseas or as part of a large group such as Adventure Training. Provide support to individuals booking their own travel.
• Any other duties commensurate with grade and experience as directed by a Line Manager.

We’ll assess you against these behaviours during the selection process:

• Changing and Improving
• Communicating and Influencing
• Leadership
• Managing a Quality Service
• Working Together

The Army prides itself on being a supportive employer and where possible encourages flexible working, helping you to maintain a great work/life balance.

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an average employer contribution of 27%
• 25 days holiday a year, growing one day a year to 30 days after five years. As well as 6 days special leave per year which can be used for agreed volunteering activities as well as enhanced parental and adoption leave.
• Access to our on-site gym, cinema and café including free parking.
• Access to the Employee Assistance Programme (EAP), a free service that assists you with achieving a productive, healthy environment that is conducive to a healthy lifestyle.

Does this sound like the role for you? If so, we would love to hear from you!

The post does not offer relocation expenses

External recruits who join the MOD who are new to the Civil Service will be subject to a six month probation period.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

Please note: Interview travel expenses will not be reimbursed.

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/

MOD Recruitment Satisfaction Survey – we may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Notice sets out how we will use your personal data and your rights.

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment by 31st December 2022. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.

Job contact :

Name :
Angie Burton
Email :
[email protected]
Telephone :
01252 863418

Recruitment team :

Email :
[email protected]