Ministry of Defence Hiring for Administrative Officer – HR Support at Shefford Full Time

Reference number

172324

Salary

£20,919

Grade

Administrative Officer

E1

Contract type

Permanent

Business area

MOD – Strategic Command – Defence Intelligence Training Group – Defence School of Geospatial Intelligence

Type of role

Administration / Corporate Support

Education and Training

Working pattern

Flexible working, Full-time, Job share, Part-time

Number of posts

1

Location

Chicksands, Shefford, Bedfordshire, SG17 5PR

About the job

Summary

Working within a branch of the Defence School of Geospatial Intelligence (DSGI), you will be part of the management team and will be responsible for administering Defence Imagery Intelligence courses and will be an integral member of support staff.

This position is advertised at 37 hours per week

Job description

As the Administration Officer, you will be responsible for the oversight of permanent staff mandatory training, the production of course related administrative paperwork, and you will collaborate and communicate with a wide variety of stakeholders (Defence Intelligence Training Group (DITG) and course applicants) to oversee the efficient and professional administration of the unit.

You will manage course information, producing and recording arrivals paperwork as well as archiving students’ grades and reports on successful completion of courses. You will also support the building custodian maintain the Health and Safety and Fire Safety polices. You will attend and minute internal meetings and represent the unit at DITG meetings. You will be responsible for collecting, sorting and distributing mail as well as ordering and maintaining stock levels of office equipment and stationery.

Responsibilities

As part of this role, you will work closely with the Wing Warrant Officer and be the first point of contact for initial queries relating to courses run at the school. The ability to work well with others and in a supportive and constructive manner is essential.

You will be organised and pro-active, with good judgement, lots of initiative and an ability to work at pace as you prioritise your workloads and deadlines.

You will be able to work autonomously or as part of a team and have excellent presentation and communication skills, both verbal and written.

Excellent IT skills, including Microsoft Office 365 applications including SharePoint, Excel, Outlook and Word is essential.

Behaviours

We’ll assess you against these behaviours during the selection process:

Leadership

Making Effective Decisions

Working Together

Delivering at Pace

We only ask for evidence of these behaviours on your application form:

Leadership

Benefits

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension

The post does not offer relocation expenses. External recruits who join the MOD who are new to the Civil Service will be subject to a six month probation period.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

Please note: Expenses incurred for travel to interviews will not be reimbursed.

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.

MOD Recruitment Satisfaction Survey – we may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Notice sets out how we will use your personal data and your rights.

Your department’s complaints process :
Please ensure you read the attached candidate information document prior to completing your application. Please refer to the attached Candidate Information guide.