Mindlance Hiring for Talent Acquisition Coordinator at North Chicago, IL, United States Full Time

Description Details

What are the top 3-5 skills, experience or education required for this position : Bachelor’s Degree required as minimum qualification for role

1 Attention to detail is a must

2 Strong interpersonal and communication skills

3 Ability to problem solve

4 Desire to learn and excel within the position. Learn about the business

5 Build strong relationships with the colleagues that you work with and support

What is a nice to have (but not required) regarding skills, experience, education, or certification : Master’s Degree is a plus, but someone who has strong communication skills

In what type of environment, would this individual be working? (i.e. : Team; Individual; type of office, etc) In-office team atmosphere as well as remote working

Daily Work Schedule Expectations : 3 days onsite

Is overtime offered or required? If yes, how many overtime hours do you anticipate being requested / required of this role?

Yes, anywhere between 45-50 when volume is high

Does this position offer the ability to work remotely on a regular basis or is it required to be onsite? Hybrid model (3 days in office; 2 remote)

If remote opportunity exists, what are the options (i.e. 1 day remote, 4 days on-site)? N / A

Onshore or Offshore Position : N / A

Is Travel expected? If so, will it be primarily domestic or international? No travel

We are recruiting for a polished and motivated individual to join our Talent Acquisition team. As a Talent Acquisition Coordinator, you will provide high touch, administrative support to the Talent Acquisition recruiters, including coordinating schedules for virtual, on-site and travel interviews.

To succeed in this role, you will need to be detail oriented, an excellent communicator with internal and external stakeholders, and possess strong time management skills to prioritize multiple tasks. This is a hybrid role.

Description – External

Coordinate a high volume of virtual and on-site interview schedules to support the recruitment

team and business needs.

Adhere to Talent Acquisition Coordinator Team expectations and guidelines for interview

scheduling timelines.

• Provide timely correspondence to internal and external candidates advising on interview status.
• Provide candidates with a high touch customer service experience, ensuring accurate

representation of Client.

Manage clear communication with recruiters, hiring managers and interview teams throughout

the interview process. Engage recruiter when obstacles occur in scheduling process.

Partner with administrative assistants within all levels of the organization, including VP and C-

Suite, for scheduling support.

Oversee coordination of on-site interviews, including partnering with Client’s travel vendor to

arrange domestic travel and accommodations, and managing the candidate reimbursement process.

Guarantee interview schedules and receipts are accurately captured to ensure compliance to

federal mandates.

Ensure schedule accuracy and confirm finalized interview details with the interview team and

candidate two days prior to interview date.

• Manage requisition and candidate workflow in the applicant tracking system.
• For high level candidates, personally escort them through their interview day to maximize the

opportunity to provide a world-class candidate experience.

Attend weekly team meetings and share current scheduling volume. Assist colleagues when

appropriate to ensure work is evenly distributed among the coordinator group.

• Self-motivated in problem solving and taking initiative to find solutions for day-to-day obstacles.
• Prioritize relationship management with colleagues, recruiters, hiring managers and HR

stakeholders.

• Ownership of workload and nuances within assigned business function.
• Constantly increase knowledge base and contribute to process improvement.
• Participate in quarterly team meetings / presentations, while engaging members on relevant

industry topics.

Qualifications – External

• Minimum of an Bachelor Degree required. Degree in Human Resources is preferred.
• Minimum of 2 years of previous experience in staffing coordination or in an HR environment.
• Excellent communication skills (verbal and written) are required to interact extensively with

personnel at all levels within the company.

Excellent organizational and customer service skills, including email / phone etiquette, attention

to detail, follow-up, and can-do attitude.

• Effectively handles multiple tasks and ability to prioritize workload.
• Strong MS Office experience, especially Outlook, Word, Excel, and PowerPoint.
30+ days ago