Mind Hiring for Oxfordshire Mind – HR & Recruitment Admin Assistant at Oxford Full Time

Contract type

Permanent

Hours

37 hrs per week

Salary

£22,183 – £23,542 (NJC Scale Points 11 – 14) per annum

Location

Hybrid working (1-2 days per week at Osney Mead office, Oxford OX2 0DP)

About the role

This is an exciting opportunity to join Oxfordshire Mind in a varied and challenging role. We are looking for a HR & Recruitment Administrative Assistant to support the HR Team. You will be working as part of the HR team, providing a professional and first-class administrative service to our HR Business Partners and the wider organisation.

Responsibilities – This role will complete a full range of administrative duties including:

Recruitment:
Advertise vacancies via our HR system, BambooHR

Liaise with Recruitment agencies as required

Post vacancies on job boards, and other sites as requested by hiring managers (including NHS jobs, Indeed/Glassdoor, LinkedIn, and National Mind)

Responding to general enquiries from applicants, candidates, and new starters

Contact candidates to invite to interview

Support interview panel to set up interviews

Create shortlisting and interview packs for interview panel

Process pre-employment checks including ID checks, references and DBS

Write offer letters and contracts of employment

Contacting successful and non-successful applicants via email and telephone

Add new starters onto the HR system, upload documents

Co-ordinate and update the Recruitment tracker and New Starter tracker

Run HR Induction meetings for new staff including BambooHR training

Coordinate the Oxfordshire Mind Welcome Day Event

Apply for partnership contracts (Letter of Authority) with Oxford Health for Partnership roles working with NHS Trust and Oxfordshire Mind

Provide the HR Team with admin support as including:
Accurately input and maintain employee information on the HR system, BambooHR

Complete relevant administration duties as directed by HR Business Partners and HR Manager including responding to HR queries, typing letters, contract variations

Setting up and deletion of email addresses, including updating email distribution lists

Support HR Manager with ensuring compliance of all mandatory training, including in house training by external/internal providers.

Liaising with trainers and co-ordinating training events

Provide accurate and timely management information and reports as required

Carry out data cleansing as required

Support the HR team with adhoc HR projects and administrative tasks as required

Create reports using data from the HR system

How to apply

For more information and to apply please visit; https://oxfordshiremind.bamboohr.com/jobs/view.php?id=209

Closing date : Midnight on 17th April 2022