Mid and South Essex NHS Foundation Trust Hiring for HR Change Team Administrator at Basildon Full Time

The post holder will provide administrative support the the team. The nature of this work and the expectation is that the post holder will provide proactive administrative support including diary management to ensure projects run to time. The successful candidate will possess excellent organisational and time management skills.

The post holder will be responsible for administration in relation to setting up a wide range of change team activities across the Trust.

The post holder will be the first point of contact for general Change Team queries, taking responsibility for ensuring that the query is dealt with in a professional manner and that if unable to deal with personally, the query is escalated to the correct person, where necessary.

The post holder will also have regular interface with all staff across the MSEFT, including Senior Managers, for the purpose of diary management, responding to queries and project co-ordination on behalf of the Change Team.

To provide administrative support to the Change Team with regards to diary management, project support, post and general administration duties that support the smooth running of the team. The nature of this work and the expectation is that the post holder will provide proactive administrative support where necessary to ensure projects run to time.

The post holder will be expected to work on their own initiative at all times with minimum supervision and be required to communicate effectively and efficiently with all levels of management including Executive Management, displaying a high level of tact and diplomacy at all times.

The Change Team is a dynamic, hard working and dedicated team who strive to achieving the required results first time, every time.

Following the merger of Mid and South Essex NHS Foundation Trust (MSEFT), a significant transformation programme is currently underway to drive change to secure improved outcomes for the communities served by the Trust and the sustainability of the health and care economy across Mid and South Essex.

Corporate support services are a key partner in the transformation programme. Following the merger of the three Trusts in April 2020 , the new Trust continues to move forward with its transformation programme.

• General administration work to support the smooth running of the Change Team
• First point of contact for general Consultation queries
• Administration support in maintaining accurate data in relation to HR Governance. This will include note taking for various Change Team activities for example at consultation sub group (CSG) meetings, one to one meetings, and HR Change Team meetings.
• Supporting the team with regards to day to day diary management
• Be able to use IT system, email, internet and automated operating systems, and other software packages as required.
• Required to identify and resolve data quality issues relating to own work
• To be proactive, and respond to user requests
• Work within the constraints of current Legislations (e.g. Data Protection Act 2018)
• Collation of relevant data and reporting as directed in respect of HR department maintaining compliance on key requirements such as mandatory training, appraisals and sickness absence reporting.
• Patient contact is minimal to occur in this role.
• Develop and review system related user operational policies and procedures
• To ensure confidentiality and conformance to Data Protection Act and Caldicott Guidelines.
• Observes personal duty of care in relation to equipment and resources used in the course of work.
• Participate in staff appraisal process in line with current policies.
• Participate in continual professional development.
• Responsible for personal education, training and competencies
• Produce support materials as directed Change Team Management.
• Active involvement in ensuring data held on the HR intranet page is up to date and fit for purpose
• Accurately and securely maintain HR records on relevant information systems including local, Healthroster and the Electronic Staff Record (ESR) system, including inputting changes onto and retrieving data from the system.
• Produce reports generated from information systems such as ESR as required.
• Undertake information gathering and research exercises as required and respond to ad hoc requests for information
• Accurate and skilled use of keyboard .