Michigan Medicine Hiring for Executive Assistant Senior Healthcare at Ann Arbor, MI Full Time

Performs advanced, diversified, and confidential administrative duties requiring broad and comprehensive experience, skill and knowledge of organizational policies and practices in the Office of the Senior Vice-President and Chief Environmental Social and Governance Officer for University of Michigan Health. Prepares correspondence, memoranda, s., etc. Compose and may initiate routine correspondence, screens calls and visitors, resolves routine and some complex inquiries.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world’s most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

• Excellent medical, dental and vision coverage effective on your very first day
• 2:1 Match on retirement savings

Responsibilities*

• Schedules and maintains calendar of appointments, meetings, travel itineraries and coordinates related arrangements and complete Concur expense management es. Prepares and distributes minutes of meetings. Coordinate problem-solving with support staff across areas.
• Analyze, compare, and evaluate various courses of action and have the authority to make independent decision on matters of significance, within the scope of responsibilities. Exercise discretion and judgement on making priorities and effective use of the executive’s time; organize background material, maintain systematic follow up to ensure deadlines are met and that information or material required from others is received on a timely basis. Primary activities and decision-making authority are predominantly performed independently, affecting quality and level of service provided within the office on behalf of the organization.
• Plan, arrange and execute a variety of special events for visiting dignitaries, potential executive candidates, retirements, farewells, and other noteworthy occasions hosted by this office. Preparing meeting agendas and itineraries as needed.
• Provide communication links, using high level of sensitivity and discretion with individuals outside the Health System who seeks attention of the Senior Vice-President. Maintain positive and effective working relationships with other internal departments and staff.
• Review incoming mail, internal and external communications to and from the Senior Vice-President. Oversee maintenance of filing system in the Office.
• Approve and reconcile payroll timekeeping records and maintain compliance with procurement policies and practices of the university.
• Provide oversight for accounts, process monthly statement of activity.

Required Qualifications*

• Advance knowledge of MM policies and procedures, high level computer skills, excellent communication skills, experience in scheduling and maintaining calendar of appointments, meetings, travel itineraries and coordinating related arrangements, as well as complete Concur expense s.
• 5-10 years experience supporting a high level executive.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.