Metrolinx Hiring for Administrative Assistant, Rail Corridor Access and Control at Canada Full Time

Metrolinx is connecting communities across the Greater Golden Horseshoe. Metrolinx operates GO Transit and UP Express, as well as the PRESTO fare payment system. We are also building new and improved rapid transit, including GO Expansion, Light Rail Transit routes, and major expansions to Toronto’s subway system, to get people where they need to go, better, faster and easier. Metrolinx is an agency of the Government of Ontario.

We embody our values in everything that we do. We Serve with Passion, Think Forward, and Play as a Team. If you can relate, we want to hear from you!

Our Rail Corridor Access and Control (RCAC) Office is seeking an Administrative Assistant to perform a wide range of administrative duties for the effective and efficient day-to-day operation of assigned team , including providing administrative support to management level staff, and coordinating various day-to-day functions and related projects .

What will I be doing?

Provides administrative support services to a team, some of which may be specialized and unique

Produces documents for various audiences, including bulletins, meeting minutes , letters, policy and technical reports, charts, and presentations using software applications ;

Assists Executive Assistants in the coordination and compilation of packages for board meetings and monitors the content of materials for accuracy

Arranges in-person meetings, conferences, and teleconferences involving multiple internal/external participants, and makes all logistical meeting arrangements (e.g. coordinating boardroom bookings, luncheons, and arranging travel and accommodations ); prepares meeting agendas and distributes related materials in a timely fashion

Researches data sources (e.g. legislation, briefing/program materials, internet searches) and prepares summary documentation to support departmental projects and initiatives ; accesses and reviews corporate systems information to analyze data and compile and produce a variety of statistical and / or qualitative reports

Acts as the point person for questions raised by team members and solicits the required information