We embody our values in everything that we do. We Serve with Passion, Think Forward, and Play as a Team. If you can relate, we want to hear from you!
Our Rail Corridor Access and Control (RCAC) Office is seeking an Administrative Assistant to perform a wide range of administrative duties for the effective and efficient day-to-day operation of assigned team , including providing administrative support to management level staff, and coordinating various day-to-day functions and related projects .
What will I be doing?
Provides administrative support services to a team, some of which may be specialized and unique
Produces documents for various audiences, including bulletins, meeting minutes , letters, policy and technical reports, charts, and presentations using software applications ;
Assists Executive Assistants in the coordination and compilation of packages for board meetings and monitors the content of materials for accuracy
Arranges in-person meetings, conferences, and teleconferences involving multiple internal/external participants, and makes all logistical meeting arrangements (e.g. coordinating boardroom bookings, luncheons, and arranging travel and accommodations ); prepares meeting agendas and distributes related materials in a timely fashion
Researches data sources (e.g. legislation, briefing/program materials, internet searches) and prepares summary documentation to support departmental projects and initiatives ; accesses and reviews corporate systems information to analyze data and compile and produce a variety of statistical and / or qualitative reports
Acts as the point person for questions raised by team members and solicits the required information
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