Mercer Hiring for Executive Assistant at Docklands, Victoria, Australia Full Time

Executive Assistant

What can you expect?

What we offer is a chance to join a company that is not only winning, but transforming in the most exciting way possible. Our CEO, David Bryant, is dedicated to Mercer Australia being a “people first” culture. We pride ourselves on providing outstanding career development, learning opportunities, rewards and benefits, and we are committed to making your journey with us FUN.

• Voted #1 HR Consulting Company Globally
• Prestigious Melbourne (Docklands) offices
• Great Package
• Great time to join this global organisation in Growth Phase

What is in it for you?

At Mercer, we recognise that our most important asset is our people. We offer benefits and programs that assist career development such as professional development support, exam and study assistance and global rotation opportunities which will support you to reach your full potential. We also recognise the value of healthy, happy colleagues and promote a culture of inclusion, care and wellbeing, offering benefits such as flexible working and much more!

• Leading learning and development programs
• Professional environment where your career path really matters and is supported in our global organisation
• Great team environment with energetic and supportive colleagues
• Genuine work life balance

We will count on you to:

Join Mercer’s Investments team, in a dynamic role providing executive level support to Senior Executives. This is an exciting opportunity for an ambitious and enthusiastic Executive Assistant.

Key Responsibilities:

• Partner with Executives to proactively manage their diaries and inbox, anticipate their needs and ensure they are adequately prepared for discussions, meetings and events.
• Maintain efficient electronic filing systems to allow for quick access to critical information as required.
• Set agendas for Leadership meetings, documenting and sharing actions and follow up.
• Assist with the successful delivery of team-wide events, ensuring run-sheets, presenter briefings, speaking points, room bookings, technology and catering are all in place.
• Develop a working knowledge of company policies to provide information support to Executives, when required.
• Liaise and build strong relationships with key stakeholders across the business from Facilities to the IT department, to ensure the smooth delivery of day-to-day activities.
• Ensure a seamless on-boarding experience for new senior colleagues.
• Expertly navigate our systems to process expenses, vendor invoices and arrange domestic and international travel.

What you need to have:

• A minimum of 5 years’ experience providing support to Executives.
• A ‘doer’ with a positive, can-do attitude, you have the ability to build strong relationships with a variety of stakeholders, to assist you and the business with achieving deliverables.
• An expert at juggling multiple tasks, with the ability to prioritise and manage your Executive’s expectations.
• You’re autonomous and can be given a problem to take away and solve.
• You understand how a business is run and how your decisions can impact financial outcomes.
• You are tech savvy and comfortable operating IT equipment. You also enjoy learning how to use new tools and technology, and teaching others.
• You are self-motivated and take pride in delivering high-quality and timely outcomes.
• You are confident dealing with people at all levels and have proven experience mentoring junior colleagues.
• High-attention to detail which is evidenced in your review of presentations and your written communications.

About us:

Mercer believes in building brighter futures by redefining the world of work, reshaping retirement and investment outcomes, and unlocking real health and well-being. Mercer’s approximately 25,000 employees are based in 43 countries and the firm operates in 130 countries. Mercer is a business of Marsh McLennan (NYSE: MMC), the world’s leading professional services firm in the areas of risk, strategy and people, with 85,000 colleagues and annual revenue of over $20 billion. Through its market-leading businesses including Marsh, Guy Carpenter and Oliver Wyman, Marsh McLennan helps clients navigate an increasingly dynamic and complex environment. For more information, visit mercer.com. Follow Mercer on LinkedIn and Twitter

Marsh McLennan is committed to creating a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age, background, disability, ethnic origin, family duties, gender orientation or expression, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, sexual orientation or expression, skin color, or any other characteristic protected by applicable law.

Marsh McLennan is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office. All Marsh McLennan colleagues are expected to be in their local office or working onsite with clients at least three days per week. Office-based teams will identify at least one “anchor day” per week on which their full team will be together in person. Note: the changes to our hybrid work policy do not apply to officially designated remote workers and are subject to any works council or local legal requirement.

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