MedReleaf Australia Hiring for Executive Assistant at Brisbane, Queensland, Australia Full Time

Executive Assistant

Division: Operations – MedReleaf Australia

Job location: Coorparoo, QLD – Australia

Hours: 40 hours per week, Monday – Friday

Employment type: full time employment in a hybrid work dynamic

About us:

We’re MedReleaf Australia – a leading plant-based medicine company in Australia, dedicated to improving the lives of others. We’re paving the way for the industry with a talented team of professionals, who help our patients and doctors access high-quality plant-based medicine. Together, we’ve defined what we call the MedReleaf Way – a secret recipe for success that allows us to be a trusted provider, educator and leader in the industry for our community – and this is what makes us a special place to work.

We’re in a high growth period and are on a mission to expand our team with more talented professionals across Australia. We have a number of new positions available within our team and if this is not the role for you, please visit our LinkedIn Page to find the best opportunity for you.

About you:

Our team is growing and we’re searching for a talented professional to plant their roots with us as an Executive Assistant for our Managing Director at MedReleaf. In this role, you will provide strategic administrative support for our Managing Director to ensure effective communications, smooth operations and successful objectives. You will have the opportunity to gain exposure to all aspects of our business and help to elevate our position in the market by providing best-in-class administrative solutions and processes. Sound exciting? Here is a little more…

As the Executive Assistant you will…

• Provide strategic administrative support for our Managing Director to ensure smooth operations, communication and practices
• Manage the Director’s calendar including scheduling meetings, team sessions and travel
• Coordinate travel by organizing flights and hotels, submitting expenses and planning meetings
• Support the development of communication materials and strategies by developing internal and external communications, presentations and emails, and answering and responding to inquiries
• Assist with senior leadership meetings by preparing slide decks, updating scorecards and coordinating sessions and logistics
• Provide event planning support for conferences, webinars and activities by preparing agendas and coordinating logistics (catering, venue booking etc., as needed)
• Collaborate with finance to submit expense s, reconcile budgets, track invoices and allocate funds to ensure business objectives are supported
• Liaise with teams to understand administrative needs and support special projects to automate processes by conducting research, preparing materials, coordinating brainstorming activities and maintaining confidentiality
• Work with HR and management to support onboarding of new hires by ordering equipment, coordinating access and workstations and scheduling orientation etc.,
• Assist with maintaining an efficient office space by ordering equipment and supplies, granting access for team members and being the first-point-of-contact for office inquiries

You’ll be set up for success if you have…

• Post-secondary education, such as a Diploma in Office or Business Administration, in a related field
• 3+ years’ experience working as an Administrative Assistant supporting Director + level roles within fast-paced environments (we would also welcome an equivalent combination of education, training, and experience)
• Prior experience using MS Office and Google Suite platforms to support calendar management and creation of slideshows and spreadsheets

You’re the perfect fit because…

• You’re an organized professional with strong attention to detail who enjoys making checklists, setting goals and getting things done quickly
• You’re a proactive individual who can anticipate needs a mile away and always goes above and beyond to ensure your clients are supported
• You’re a vibrant communicator who can develop engaging communication tools and resources to connect with all levels of an organization and influence others
• You’re a natural prioritizer who can manage multiple projects at once and meet critical deadlines in fast-paced environments successfully
• You’re a professional business partner who can remain diplomatic through challenging situations and maintain confidentiality to ensure information is safeguarded

Life@MedReleaf

With us, you will find a place where you belong and love where you work with a whole crop of benefits like the following:

• Competitive compensation: lucrative base salary + super + annual bonus when applicable
• Flexible work environment: hybrid structure with a 9-day-fortnight work structure pilot program (after the probationary period)
• Professional development opportunities: conferences, workshops, webinars etc. + a study support program for tuition and entry costs
• Work-life balance: annual leave options + flexible schedule
• Vibrant culture: team events + celebrations + product launches
• Collaborative office space: modern technology + touchdown workstations + free snacks and beverages at the Brisbane office

Next steps:

Ready to grow with our team? Plant your roots with us by submitting your resume through LinkedIn by clicking “Apply Now”. Your application will be reviewed by our Talent Acquisition Team and if we think you’re a fit, we will contact you via email.

Think you’re the ideal candidate but don’t meet all the requirements? Apply anyways – we’d love to review your resume to see how we can help your career search. Not the role for you? Visit our LinkedIn Page to find an alternative opportunity – we can’t wait to meet you!

Diversity and inclusion

We have a diverse team of professionals who bring their best everyday so we can continue to be a leader in our industry – and this is why we encourage all candidates to apply for career opportunities at MedReleaf Australia regardless of race, national origin, colour, religion, age, gender identity or expression, sexual orientation, marital and family status, disability, or any other identifying characteristic. If you require an accommodation in the recruitment process, please contact our Human Resources Team via email: hr@medreleafaustralia.com.au

We have been recently acquired by Aurora Cannabis, a global leader in medical cannabis, to further our mission and open the world to cannabis. With deep roots in the industry, Aurora will bring a wealth of expertise to support our growth and enable us to provide the best service to our community. For more information, please visit auroramj.com.

This role will operate in the QLD time zone and may require travel and flexibility with schedule to work in different time zones as required. A satisfactory Police and Reference Check are required for an offer of employment.

#LI-Hybrid

#LI-KB1