MECCA Brands Hiring for Executive Assistant at Melbourne, Victoria, Australia Full Time

As MECCA continues to strive to be the world’s most loved beauty destination, we are on an exciting growth journey with an abundance of opportunity.

We are constantly bringing in new local and global brands, have exciting transformation programs along with new technology and endless innovation.

Our leadership team are visionary, creative, innovative and strategic, and we are looking for an experienced Executive Assistant to support, think one step ahead to make their days seamless. So that our leaders can focus on our bold and ambitious objectives, you will be the supportive force that empowers our leadership team by ensuring they can be more effective and efficient in leading their team and their strategic objectives.

The Role You Could Play:

As our Executive Assistant supporting a key membership of our leadership team, you will be the key point of contact for stakeholders both internally and externally and will take the lead by planning, organising, and supporting an ever-changing and fast-paced environment. As a strategic multi-tasker, you will bring a proactive approach, exceptional communication skills and extraordinary attention to detail to this role in addition to administration and personal support to the Leadership team, you will also assist with brand visits and events throughout the year.

Your day-to-day responsibilities will include:

• Managing diaries, e-mail accounts and meetings/appointments
• Preparing board packs, agendas and key information for meetings/appointments as required
• Confirming meeting action points as well as creating and managing action/task lists as required
• Liaising with external partners, suppliers and other key contacts to schedule meetings and follow up on requests as required
• Coordinating and booking travel and accommodation
• Creating and maintaining efficient administrative systems and processes including an effective filing system and contact lists for team members, suppliers and personal contacts
• Managing expenses and invoices

What You Will Bring:

Along with extensive experience supporting senior leaders and or/executives and their team in fast paced environments, you also demonstrate the following;

• A proactive and growth mindset, where creative problem solving is your forte
• A relentless can-do attitude and optimistic personality
• Highly organised, resourceful and trustworthy
• Meticulous attention to detail
• Exceptional organisation, prioritisation and time management skills
• Friendly, approachable with good relationship management skills
• Strong and creative communication skills
• High tolerance for changing priorities and ambiguity
• Advanced Microsoft Office Suite skills

Your Life At MECCA

Whilst we are singularly focused on our #CustomerFirst mantra, we know that wouldn’t be possible without an incredible team that is guided by our MECCA values and motivated each and every day to be solutions focused, innovative, collaborative and adaptable, and have a bit of fun along the way!

Some of our other team member benefits include:

• Professional development programs and first-class digitised learning offering
• Health and well-being initiatives
• Reward and recognition programs
• Access to bonus and incentive programs
• Quarterly product allowance
• Unlimited 40% discount

There are also so many other ways in which you’ll be made to feel part of the MECCA story as we love to celebrate, surprise and delight our team along the way.

To learn more about life at MECCA Brands, follow us on LinkedIn at MECCA Brands or @lifeatmecca and for all current opportunities, visit www.mecca.com.au/careers