McNeill Baur PLLC Hiring for LEGAL BILLING SPECIALIST Job at Remote Full Time

We seek a detail-oriented billing/accounting specialist with at least five years of billing work experience, preferably in a law firm or professional services environment, to join our collaborative administration team.

Responsibilities include:

Monitor and address incoming mail in the accounting inbox.

Assist partners with billing activities, including, but not limited to:

• Uploading out-of-pocket expenses for foreign counsel
• Uploading FedEx, UPS, and other shipping charges
• Ensuring USPTO fees have been recorded
• Preparing and sending client invoices to client
• Preparing and uploading LEDES files into client electronic billing systems

Establish a workflow to monitor and respond to all electronic invoice rejections

Work with the appropriate partner to get the necessary reference numbers for electronic invoice submittal

Submit new timekeeper rates in client’s electronic billing system

Review and respond to questions from foreign counsel regarding their invoices

Assist with the invoice processing for foreign counsel invoices utilizing the WUBS/Convera system

Other administrative projects as assigned.

ABOUT YOU

The successful candidate will possess excellent written and communication skills, and strong organizational skills. Because our firm operates across many states and with cloud-based systems, we require the ability to work independently and communicate effectively with the operations manager and partners in different offices. A high level of proficiency with computer system and databases, and excellent Microsoft Office skills with a focus on Excel, and billing software program skills are also a prerequisite. Candidates my apply to this position from any location in the United States and will work from their own home office.

ABOUT US

McNeill Baur was founded eight years ago by a group of former big law attorneys who continue to practice high value, strategic patent prosecution and client counseling but in a smaller firm environment. Our attorneys are nationally recognized leaders in chemistry and life sciences patent prosecution and counseling, and the firm has been ranked as a recommended firm for patent prosecution for multiple years.

We love what we do! We work with the best and brightest innovative clients at the cutting edge of biotechnology and chemistry. This is a unique opportunity to contribute to a big firm level environment, while benefiting from the firm’s strong commitment to reasonable work hours, family-friendly atmosphere, and respect for employee work-life balance. We are committed to equity and inclusion across race, gender, sexual orientation, national origin, identity, religion, and experience.

• The firm has never had a central brick-and-mortar location and instead uses advanced cloud-based networking capabilities. This eliminates commuting and allows us to hire the best candidates from different locations.
• We offer a comprehensive and generous benefit program, including PTO, health insurance, dental insurance, vision insurance, the option to contribute to a FSA, disability insurance, life insurance, an EAP program, wellness programs, a competitive salary, and a 401K plan with generous matching component.
• We provide home office equipment.
• We support professional development by providing training.
• We will consider both full-time and part-time candidates.
• Compensation range: $35-40 per hour

Contact

Please submit a resume, cover letter, salary requirements, and desired schedule.

Those applicants requiring reasonable accommodations to the application and/or interview process should notify the human resources specialist.

Job Type: Full-time

Pay: $35.00 – $40.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Application Question(s):

• Do you have experience preparing and uploading LEDES files into client electronic billing systems?
• Did you include a cover letter?

Experience:

• law firm or professional services billing: 5 years (Required)

Work Location: Remote