McBride Hiring for HR Administrator at Manchester Full Time

Key Purpose:
To work as part of the UK Team which has been developed to provide a streamlined, efficient and effective administration service for HR transactions, benefits and reporting for the UK HR function.

Key Activities:
Complete administration for HR processes ensuring a timely and accurate flow of information and completion of requests between the Shared Service and Site based HR teams, line managers and colleagues in line with agreed targets.

Coordinate administration for Recruitment processes

Set up and maintain W:Drive with job descriptions

Issue contracts in line with defined terms and conditions and new starter packs

Organise SAP accounts, access control as required

Apply for Employment References, referring exceptions to the HR Business Partner

Ensure right to work checks are completed

Create New Employee Records and update SAP

Maintain SAP and employee records, issue relevant documentation for all contractual payments & benefits ensuring all payroll administration is processed within defined time frames.

Provide HR Manager with monthly KPI’s, statistics, annual HR reports and Comms Cell in line with the reporting timetables and provide base data for local interpretation e.g. headcount, absence, PDR’s.

Provide monthly accurate KPI’s for Group consolidation on Headcount, Turnover, PDR, Absence and Training & Development.

Maintain and co-ordinate the annual holidays for each of the UK sites including carry forward days.

Maintain and coordinate long service payments, thank you days and additional ad hoc awards/activities as required.

Co-ordinate the UK site productivity bonus awards on a bi annual basis.

Be responsible for the ordering, managing and distributing the Edenred vouchers.

Provide advice to managers and colleagues on processes and systems relating to contracts and benefits administration.

Deal with all general enquiries in a prompt and efficient manner.

Key Result Areas:
All key performance areas are delivered efficiently and accurately and in line with Company Policy.

Structure:
Relevant and Quantifiable Measures:
No direct reports

Technical Competencies & Qualifications:
(Experience and skills needed to do the job)

Good level of secondary education – including Maths & English Certificate in Personnel qualification

At least 3 years experience in administration role ideally within a manufacturing environment.Proficient knowledge of SAP and MS Office

Takes an interest and contributes to continuous improvement initiatives to drive efficiency and cost effectiveness.Understands the concept of the “internal customer, supplier”, who their internal customers are and the standards of service they require.Develops working relationships with people from other areas of the business. Provides services and information accurately and timely.Responds to customers in a collaborative and friendly manner always striving to deliver customer satisfaction.Takes ownership for work activities within their control, referring those, which are outside their remit to the appropriate person.Administration Is capable of designing and maintaining basic office systems and processes (both electronic and manual).Is able to write business correspondence at a basic level that satisfies internal and external protocols.Structured completer finisher and self motivator

Knows when and to whom to refer to for specialist advice.Has a broad understanding and applies those aspects of policy, procedure and standards that are applicable to self and own area of work and can provide basic guidance and advice to managers and employees on them.Is aware of the various methods and measures which exist to monitor compliance to policies, procedures and standards and the risks/consequence of non-compliance.Understands own responsibility to work safely and to consider the safety of others.

Company Strategy and plans

Knows what he/she needs to do to deliver and achieve objectives respecting the work of others. Demonstrates an understanding of and commitment to the values of the company.

Commercial Awareness

Monitors performance KPI’s and communicates them to team members to secure involvement for continuous improvements and cost reduction.Understands and takes responsibility for the affect own day to day actions have on the commercial performance of the business e.g. waste, quality, responsiveness to internal and external enquiries, appearance in front of customers.

This job description describes the key areas of the post but is not exhaustive. The job description is subject to review and amendment in line with the needs of the business.

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