Mayo Clinic Hiring for Administrative Assistant at Phoenix, AZ Full Time

Responsibilities

Provides administrative support by performing delegated administrative and clerical duties for the assigned work area(s). Exhibits confidentiality, flexibility, accountability, and professionalism. Prioritizes heavy work volume among the various areas according to department demands. Responsibilities may include: Transcribing correspondence/documents; maintaining calendars; scheduling meetings; making travel arrangements and processing reimbursement for travel and other professional expenses; answering multi-line telephones and providing related follow-through; creating and maintaining web pages and databases/spreadsheets; providing support to departmental projects/activities as assigned; preparing s, meeting agendas and minutes, and presentation materials; and, maintaining electronic files and records. Serves as a resource to the institution for department related needs and questions. May be responsible for supporting multiple individuals and performing high priority responsibilities or tasks in fast-paced environment.

Qualifications

High school diploma or GED equivalent required.
Some college preferred. Three years of secretarial experience preferred.
Demonstrated proficiency with general office and organizational skills. Demonstrated customer service skills and understanding of and adherence to confidentiality policy. Evidence of effective written and verbal communication skills and ability to establish and maintain effective working relationships. Demonstrated accuracy and attention to detail with ability to prioritize and handle a variety of tasks simultaneously, including standard office practices and independent composition of letters. Demonstrates professionalism and mutual respect when interacting with others. interactions. Demonstrated proficiency with MS Office Suite (e.g., Word, Excel, Publisher, Acrobat), including high volume calendar management/scheduling. Evidence of proficiency with virtual platforms (e.g., Zoom, MS Teams, SharePoint).

Exemption Status

Nonexempt

Compensation Detail

$20.64 – $29.12 / hour

Schedule

Full Time

Hours/Pay Period

80

Schedule Details

Monday through Friday 8-5pm. Employee will be eligible for hybrid schedule after 6-month probationary period.

Weekend Schedule

Not Applicable

International Assignment

No

Site Description

Recruiter

Julie Melton

Department Title

Medical Operations Support