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Admin & Office Assistant
Mayfair Management Group, LP Hiring for at Remote Full Time
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Full Job Description
Administrative Assistant
short term Part Time – admin assistant assignment
Seeking a motivated, self-starting individual to join our team of professionals.
Join a renowned and rapidly growing Property Management Team!
We are a full-service multi-family property management company. Our track record of consistently delivering superior quality property management, sound fiscal oversight and personalized service to our clients and residents is what defines us.
Are you known for your outgoing nature, great communication skills, and ability to be a solid team player? We’ve got a leasing agent role that has your name all over it! This is a client-facing role where you’ll primarily interact with residents to assist with moves, daily and general needs and answer any questions that come up. Your exceptional follow-through will keep things rolling and ensure that all parties are on the same page
Must be a well-spoken, mature, self-starter, extremely motivated, very ambitious, aggressive, and have a desire/passion to succeed.
SUMMARY: The primary responsibilities of this position are:
- Organizing and managing tasks for the portfolio.
- Proficient in handling confidential matters
- Display diplomacy and professionalism in dealing with internal and external customers.
- Demonstrate ability to prioritize workload, meet deadlines and follow up on assignments with a minimum amount of direction.
ESSENTIAL DUTIES AND RESPONSIBILITIES: are listed below and will always include those specifically assigned by the immediate supervisor. The policy and procedure manual provides an in depth guide to the responsibilities of this position.
- Make appointments, reservations and keep calendar for the Vice Presidents of Operations.
- Answer and direct phone calls
- Plan meetings and take detailed minutes
- Write and distribute emails, correspondence memos, letters, faxes and forms
- Develop and maintain a filing system
- Update and maintain office policies and procedures
- Order office supplies and research new deals and suppliers
- Maintain contact lists
- Provide general support
- Act as the point of contact for internal and external clients rs
- Respond to requests in a timely and professional manner.
- Other duties as assigned
EDUCATION and/or EXPERIENCE:
- High School Diploma or equivalent
- 3-5+ years of administrative experience for upper level management in a fast-paced environment.
- Strong written and verbal communication skills are necessary.
- Communicate professionally with all levels of the organization.
- Working with various s and spreadsheets will necessitate strong mathematical and reasoning skills.
- Superior skills using Microsoft Office; Outlook is required.
- Valid driver license, ability to drive, and insurance.