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Admin & Office Assistant
Mayer Brown LLP Hiring for Clerical Assistant at Charlotte, NC Full Time
Full Job Description
Overview:
Education/Training/Certifications:
Professional Experience:
Technical Skills:
Physical Requirements:
Mayer Brown LLP is a leading global law firm with offices in 27 key business centers across the Americas, Asia, Europe and the Middle East. We are a collegial, collaborative, and diverse firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support, and development they need to grow, thrive, and realize their greatest potential.
If you enjoy working with team members whose defining characteristics are achievement, initiative, professionalism, responsiveness, and adaptability, you may be the person we are seeking to join our Secretarial department in our Charlotte office, as a Clerical Assistant.
The Clerical Assistant will provide assistance to Finance and Real Estate attorneys, paralegals and secretarial staff.
Responsibilities:
Essential Functions:
- Cover other desk assignments and reception desk when needed and offers assistance to other secretaries on the team
- Review original Notes/Certificate signature pages
- Filing/LegalKEY
- Minor document editing/redlining
- Submission of vendor invoices and check requests, liaise with Accounting Department as needed
- Preparation of expense s for attorneys
- Assist and completes office-related forms/s with necessary information. Becomes familiar with firm software for expense s, client management database, C3 conflicts database, new matter memos and processing invoices
- Prepare closing index, master closing sets and closing set variations for each transaction party
- Timekeeping including entering/printing/posting attorney time
- Photocopying/scanning of documents
- Creation of labels
- Assist with mailings, distributions, and faxing
- Answer attorney’s telephones when needed
- Assist with Binder assembly
- Assist with attorney’s travel arrangements and coordinates with the Firm’s Travel Department
- Utilize firm resources to assure that all work is completed in a timely manner
- All other special duties as assigned by Attorney, Paralegal and Secretarial Services Manager or Director of Administration
Qualifications:
Education/Training/Certifications:
- High School diploma or equivalent required
- Associate or Bachelor’s degree preferred
Professional Experience:
- 5 years of Law firm and/or administrative experience preferred
Technical Skills:
- Knowledge of Microsoft Office 365, specifically Word, Excel and Powerpoint required
- Typing of 40 WPM
- Ability to learn new software specific to the needs of the assignments
Performance Traits:
- Strong written and verbal communication skills, able to communicate effectively and in a professional manner with all levels of the Firm and outside vendors
- Ability to work in a diverse team environment and effectively support the demanding needs of the Firm
- Ability to work under pressure, meet deadlines with shifting priorities
- Must be a self-starter with a high level of initiative and positive attitude
- Strong customer service skills, able to anticipate needs
- Strong attention to detail, organizational skills and the ability to handle multiple projects
- Maintains confidentiality and exercises discretion
- Exercises solid strategic thinking and problem-solving skills
Physical Requirements:
- Light lifting up to 20 lbs.
The above is a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.
The Firm may modify and amend this job description at any time at its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.
We offer competitive compensation and comprehensive benefits, including medical/dental/vision/life/and AD&D insurance, 401 (k) savings plan, back-up childcare and eldercare, generous paid time off (PTO), as well as opportunities for professional development and growth. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.