May Institute Hiring for Talent Acquisition Coordinator Job at Randolph, MA Full Time

The Talent Acquisition Coordinator will be responsible for the support of the recruiting function across all divisions. The TAC’s primary purpose is to ensure the administrative process for screening, selection and on-boarding applicants is completed according to May Institute policies, and department guidelines. The Talent Acquisition Coordinator will work to deliver, and collect completed documentation, track progress of candidates through the pre-employment and on-boarding process, and ensure candidates have been submitted to HR for all pre-employment driving and criminal background checks. In addition, the TAC will work with the Talent Acquisition Specialist to create and deliver offer letters, welcome packets, and enroll candidates in new hire orientation and initial training.

Essential Duties and Responsibilities:

• Upon request from the Talent Acquisition Specialist (TAS), delivers pre-employment documents to applicants.
• Receives completed documentation from applicants, and works with applicants to trouble shoot issues in returning documentation. Suggests and acts upon alternative methods of delivery/ return if necessary
• Sends documents to candidates for pre-employment screening
• Receives completed documentation from candidates and completes request forms for background checks, driving checks, etc. according to the requirements of the Division. Follows processes for file transfers to HR Generalist
• Ensures all documents that contain personal protected information (PII) are kept secured and if printed, are stored in a locked cabinet or drawer. No documents containing PII are to be left unattended if not in a locked cabinet or drawer.
• Tracks and reports on candidate’s progress though the pre-employment and on-boarding process
• Upon offer acceptance, schedules the candidate for Orientation and provides the Welcome Packet with all required new hire paperwork
• Acts as a point of contact for applicants/candidates that are moving through the document processes, including changes to first week training schedule
• Partners with the Talent Acquisition Specialist, HR Coordinator, HR Specialist and Training Specialist to ensure the candidate moves through the process, and communicates progress and elevates issues that may be preventing the candidate’s forward progress at any point.
• Works to streamline administrative processes and standardize processes wherever possible
• Uses the Dayforce platform for tracking and reporting.
• Ensures applicants/candidates are moved into the appropriate Dayforce status codes per the recruiting process
• Maintains, and updates electronic documents and templates in the Dayforce platform.
• Completes other assignments upon direction from the Sr. Director of Talent Management and the Talent Acquisition Manager
• Handles invoicing for multiple accounts.

Requirements:

• Comfortable working within applications.
• Self-starter, able to solve issues independently with some guidance as needed
• Possess a positive, “can do,” service-oriented attitude, with excellent follow through on issues
• Able to effectively communicate in the English language in writing, email and over the phone to all levels within the organization
• Able to handle high volume requests, multi-task with a high level of focus and attention to detail in a fast-paced environment
• Organized and process focused
• Able to maintain confidentiality
• Highly proficient with using MS Outlook, Excel and Word
• Experience in creating and delivering reports and queries within an HRIS or ATS (preferred)
• Ability to thrive in a changing environment – adaptable and flexible in approach
• Ability to understand and work within complex organizations with multiple divisions

#IND2

May Institute is an Equal Opportunity employer of qualified individuals and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status or any other basis protected by applicable federal, state or local law. May Institute also prohibits harassment of applicants or employees based on any of the protected categories.