MashPoint – Technology & Staffing Hiring for Customer Service Administrator at Irvine, CA Full Time

Duration: 6 months (Possible extension)

Location: Irvine CA, 92618

Summary

Administers contracts and agreements for customer accounts to achieve division business objectives and to meet customer performance expectations. Acts as a customer and division-facing point of contact.

Responsibilities

• Direction and oversight of major and/or multiple customer accounts.
• Interprets customer requests, monitors performance and delivery, investigates complaints, generates proposals, negotiates pricing, and ensures compliance with contracts and agreements.
• Administers contracts by analyzing performance requirements and customer purchase order requirements issued against Purchase Orders, Basic Contract Agreements, and/or Long-Term Agreements.
• Analyses include performance to delivery schedules, pricing, terms and conditions, and other contract provisions. Ensures contract files and supporting documents are maintained.
• Determines technically and commercially compliant proposal packages in response to customer or contract requirements. Evaluates performance requirements, delivery schedules, and estimates of costs of material, equipment, and labor hours.
• Negotiates basic contract requirements in accordance with legal and company regulations and policies. Negotiates price, terms and conditions, deliveries, and other business issues within the scope of responsibility. Ensures contract provisions are clear and conform to company policy.
• Investigates customer claims by collecting and analyzing information. Monitors contract performance and determines the need for contract amendments or extensions. Determines when customer-directed changes are out-of-scope. Maintains records of contract change activity.
• Authorizes the work to be performed by releasing the Sales Order into the system. Provides contract information to others in planning or operations for order fulfillment and communication with customers.
• Researches and resolves customer issues and provides status. Keeps the customer informed until the specific problem is resolved.
• Recommends actions by analyzing and interpreting data and making comparative analyses. Analyzes and proposes changes in methods and/or procedures to improve efficiency and the quality of service. May develop provisioning recommendations for new aircraft maintenance agreements. 8. Acts as the point of contact with the customer on assigned accounts. Coordinates customer visits, presentations, and/or audits. Maintains successful, long-term business relationships and contacts with customer procurement employees. May have a responsibility to coordinate and ensure coverage for aircraft-on-ground/MICAP” ground/critical priority service.
• Maintains professional and technical knowledge by attending educational workshops, reviewing trade publications, and/or participating in professional associations such as the National Contract Management Association (NCMA).
• Ensures compliance with federal, state, and aerospace industry regulations (e.g. FAA); ensures adherence to requirements and advises management on needed actions.
• Shares specialized knowledge with others. Represents the Company on specific projects. Contributes to team effort by accomplishing related results as needed. Work assignments may include cross-functional or project team responsibilities (e.g. continuous improvement).

Requirements

• Education and Experience Bachelor’s degree (BA) in Business Administration or an equivalent combination of education and experience which has provided both theoretical and practical knowledge in the field.
• Demonstrated ability to perform the essential functions of the job typically acquired through two or more years of directly related experience in technical product customer support or contract administration.
• Knowledge, Skills, and Abilities Knowledge of warranty and maintenance agreements, industry practices, regulations, and policies. Knowledge of legal and regulatory requirements related to the aerospace industry and government procurement, if applicable. May require knowledge of international trade and export requirements.
• Maintains a thorough knowledge of products and customers.
• Knowledge of and ability to effectively apply and implement continuous improvement principles and techniques.
• Proficient with standard business application software and specialized data analysis or materials systems (e.g. electronic data interface (EDI) or manufacturing resource planning (MRP) systems).
• Ability to work on a variety of problems of moderate scope and complexity where analysis of the situation or data requires thorough identification of factors and analysis of impact; work within general work objectives; evaluate alternative solutions that may require coordination across multiple teams. Ability to read, analyze, and interpret policies and contracts or agreements, and recommend changes to procedures.
• Ability to respond to inquiries or complaints from customers, regulatory agencies, or members of the business community.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Ability to negotiate effectively to obtain the best prices and terms on repairing, replacing, and delivering products and services. Ability to effectively communicate and present information to team members, team leaders, and customers. Ability to effectively demonstrate team member competencies and participate in goal-setting, performance feedback, and self-development activities.
• While performing the duties of this job, the employee is required to sit.
• The employee frequently is required to use their hands to operate a computer and talk and hear.
• The employee is occasionally required to stand and walk.
• Specific vision abilities required by this job include close vision.
• Also expected of the employee is regular attendance, the ability to work cooperatively and professionally with others and members of the public, and the ability to manage multiple tasks at once.
• Overnight, long-distance travel may be required, based on the individual needs of the position.