Manet Community Health Center Hiring for Finance Administrative Assistant Job at Quincy, MA Full Time

General Definition and Scope of Job:

The assistant will provide administrative support to the CFO and have responsibility for Accounts Payable. This person will support the CFO with documentation of departmental procedures, calendar management, create presentations, and other duties as assigned. The assistant will interact with all levels of departments in the organization, which requires strong interpersonal communication skills both written and verbal. The assistant may, from time to time, be required to perform additional and/or different responsibilities from those set forth in this position description.

Core Responsibilities:

• Maintains all accounts payable reports, spreadsheets and corporate accounts payable files
• Reviews all vendor invoices for appropriate documentations and approval prior to payment
• Tracks important documents for signature in a timely and efficient manner and deliver to appropriate party
• Prepares garnishment check per reports from payroll.
• Answers all vendor inquiries.
• Prepares 1099 tax filings.
• Provide support to the Controller during the monthly closing process helping with analytics and Accounts Payable accruals
• Prepare communications, such as memos, emails, invoices, reports and other correspondence
• Track deadlines assigned by the CFO to directors in order to guarantee timely delivery of all projects, monthly reports, and presentations.
• Develop and maintain a confidential, centralized filing system, which is linked to computer network filing structure for ease of use of appropriate parties.
• Support finance and Revenue team to transition from paper process to digital processes
• Schedule and maintain daily calendars for CFO, Finance and Revenue team to ensure key participants of meetings have agendas/pre-reads in advance of meeting.
• US MS Office Suite, Tableau, the Google suite, and other systems and tools to organize and analyze information and prepare presentations on behalf of and with the direct oversight of the CFO, Finance, and Revenue departments. Including monthly board and financial presentations.
• Performs other duties as assigned.

Minimum Skills, Experience, and Educational Requirements:

• Bachelor’s Degree or commensurate job experience required.
• 1 – 3 years of professional work experience in Finance or Bookkeeping experience preferred
• Experience working in Microsoft Office software ( Word, Excel, Powerpoint ) and experience working in teams and/or zoom
• Strong organizational, analytical, problem-solving, and written & verbal communication skills.
• A well-developed ability to multi-task and prioritize with strong attention to detail and high standards of accuracy and precision.
• A high energy, enthusiastic person, who is capable of functioning in fast-paced environments.
• Flexible as priorities can change quickly in an environment where reaction time is essential
• A strong track record of timely and accurate work product
• Ability to embrace rapid change and frequent ambiguity
• Assertive, ability to command credibility in the organization

Critical Demands of the Job:

• Manage multiple requests and prioritize appropriately
• Ability to function in a fast paced setting with a variety of patients and staff
• Attention to detail and prompt follow up
• Includes walking and standing for long periods of time, sitting for short periods of time, hand dexterity, clear hearing and speaking ability.
• Must be able to lift a minimum of 1/3 of their body weight
• Excellent organizational and interpersonal skills.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• What are your salary expectations?

Work Location: One location