Macquarie University Hiring for School Administration Assistant Job at North Ryde Full Time

• Salary Package: HEW Level 4 ($70,536 – $76,022 p.a), plus 17% employer’s superannuation and annual leave loading
• Appointment Type: Continuing, Full-Time (1.0 FTE – 35 hours per week)
• Locations: Macquarie University (North Ryde)
• Flexible work arrangements may be considered, including flexible work schedules, start and finish times, and/or work from home arrangements
• Given the impact of the Australian Government’s COVID-19 border restrictions and visa processing delays, applications from Australian citizens or permanent residents or people currently residing in Australia with full working rights may be prioritised at this point in time

• Provide general administrative support to staff for all department/School operations, including facilities management, office and IT equipment and website enquiries.
• Provide administrative support for Heads of Department/School including diary management, logistics, room bookings, travel, material preparation and/ or other administrative activities.
• Undertake transactional administrative activities across the full scope of department or school functions.
• Coordinate and participate in department/school committees including scheduling meetings, preparing agendas, minutes, and any follow up actions as required.
• Organise on and off-site meetings including arranging all bookings, catering, transport and appropriate resourcing.
• Respond to, or appropriately escalate, queries about the faculty and department and its activities.
• Support the onboarding of new staff, HDR students, honorary appointees, visitors and volunteers to the department in accordance with WHS and other University requirements.
• Provide event coordination and administration support for School and Department level events.
• Provide administrative support and work with relevant stakeholders to update and maintain websites as required.
• Assist with the design, development and implementation of improvements to administrative systems, processes and procedures as required.
• Comply with relevant professional standards and codes of ethics and EEO and WHS regulations.
• Perform any other duties as required and appropriate for this classification.

• Qualification or relevant qualification and/ or equivalent experience;
• Intermediate computer skills including Microsoft office and a range of database management systems and applications;
• Time management and organisational skills;
• Experience in providing general and personal assistant administration in a complex environment, preferably in higher education;
• Proven ability to coordinate multiple activities with minimal supervision while delivering to tight timeframes;
• Ability to work autonomously and collaborate with other teams;
• Demonstrated experience in providing high quality service to customers;
• Working with a diverse group of stakeholders.

25/11/2022 11:59 PM