Macomb County, MI Hiring for Office Assistant at Clinton, MI, United States Full Time

Salary : $33,088.51 – $42,797.94 Annually

Location : Clinton Township, MI

Job Type : Full-time

Job Number : 23-00421

Department : Health

Opening Date : 09 / 12 / 2023

Closing Date : 9 / 25 / 2023 5 : 00 PM Eastern

CLASSIFICATION DETAILS

This position is in the Health Department’s Immunization Program located in Clinton Twp.

DEPARTMENT : Health

HIRING AUTHORITY : Director / Health Officer

FLSA STATUS : Non-exempt

EMPLOYMENT RELATIONSHIP : Just cause subject to probationary period.

CURRENT HOURS AND STARTING TIME : Full-time (37.5 hours per week) position. The starting time for this position is currently 8 : 30 a.

m. The position is scheduled to work one evening shift per week until 6 : 30 p.m.

JOB SUMMARY :

Performs routine to moderately difficult clerical duties according to established policies and procedures.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

Performs clerical duties according to established policies and procedures.

Records or posts information in journals, files and / or other departmental records.

Verifies the accuracy of information and prepares forms, records, requests for funds and other documents.

Types and prepares vouchers, forms, memos, letters, records and other correspondence according to established policies and procedures.

Performs calculations and compiles information for and prepares various documents and s.

Opens, sorts, tallies and records payments and other documents received.

Enters information on records and forms.

Compiles and maintains departmental files.

Distributes notices, forms and other documents.

Makes duplicate copies of s and / or information and routes to proper persons, departments and files.

Receives incoming telephone calls and e-mails; provides assistance by answering questions and inquiries appropriate to skill level;

relays messages to appropriate individuals or departments.

Operates standard office equipment such as personal computers, facsimile machines, copiers, scanners, calculators and adding machines.

Performs related work as required.

QUALIFICATIONS

Required Education and Experience

High school diploma or GED equivalent

Required Licenses or Certifications

Possession of a valid Michigan driver’s license, operable automobile and insurance

Preferred Education and Experience

Previous clerical work experience

COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES

Knowledge of :

• Modern office procedures and methods
• Various and specialty designated data processing / computer systems and applications for office administration across many departments in the County

Skill in :

• Interpersonal skills necessary to develop and maintain effective and appropriate working relationships with staff and the public
• Providing customer service to internal and external customers via phone, email and in person
• Performing a variety of duties, often changing from one task to another of a different nature
• Performing basic mathematical functions such as addition, subtraction, multiplication, division, percentages, and ratios
• Organization and time management
• Operating personal computers with current versions of office efficiency software and applications
• Performing data entry to multiple types of database applications for registration, enrollment, service provision, billing, inventory and statistical review and ing

Ability to :

• Provide excellent customer service to both internal and external customers with tact and courtesy
• Effectively speak, write and understand the English language
• Speak and understand a language other than English is preferred
• Understand and carry out oral and written directions
• Meet schedules and deadlines of the work
• Accurately organize and maintain paper documents and electronic files
• Maintain the confidentiality of information and professional boundaries
• Perform low to moderate level clerical / administrative related duties with a high degree of accuracy
• Learn new policies, practices and procedures
• Read and understand laws, rulings and other published guidance
• Work in an environment which embraces the county’s Dignity Campaign

WORKING ENVIRONMENT / CONDITIONS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

N / S Never / Seldom O Occasionally F / C Frequently / Continuously

Work Environment N / S O F / C Office or similar indoor environment X Outdoor environment X Street environment (near moving traffic) X Construction site X Confined space X Exposures N / S O F / C Individuals who are hostile or irate X Individuals with known violent backgrounds X Extreme cold (below 32 degrees) X Extreme heat (above 100 degrees)

Communicable diseases X Moving mechanical parts X Fumes or airborne particles X Toxic or caustic chemicals, substances or waste X Loud noises (85+ decibels) X Blood Borne Pathogens X

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

N / S Never / Seldom O Occasionally F / C Frequently / Continuously

Demand Frequency Description Physical N / S O F / C Balancing X On even or uneven surfaces / groundBending X Tasks involve forward or backward bending at the waistClimbing / Working at Heights X Tasks involve climbing up or down stairs, ladders, scaffolding and platformsCrawling X Inspecting in confined spaces.

Moving about on hands and kneesDigging X Tasks involve manual diggingDriving X Tasks involve operating any motor powered vehicle on sealed and unsealed roadsGrasping X Tasks involve gripping, holding, clasping with fingers or handsKneeling X Tasks involve flexing / bending at the knees and ankles to work at low levelsManual Dexterity X Tasks involve fine finger movements i.

e., keyboard operating, writingLift / CarryTasks involve raising / lowering or moving objects from one level / position to another (covered by the items below)Up to 10 pounds X 11-24 pounds X 25-34 pounds X 35-50 pounds X 51-74 pounds X 75-99 pounds X Over 100 pounds X Push / Pull X Tasks involve pushing / pulling objects away from or towards the bodyReaching X Tasks involve reaching overhead with arms raised above shoulder height or forward reaching with arms extendedSitting X Tasks involve remaining in a seated position during the task performanceStanding X Tasks involve standing in an upright position without movementWalking X Walking considerable distances in the facility on multiple surfacesRunning X Running considerable distances in the facility on multiple surfaces

General Requirements and / or Disclaimers

Complies with P.A. 390, as amended, known as the State’s Emergency Management Act and the County’s Emergency Management resolution as well as all related plans, policies and procedures covered by these statutes.

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job.

Employees may be requested to perform job-related tasks other than those specifically presented in this description.

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job.

Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment amongst other possible accommodations.

The American Federation of State, County and Municipal Employees (AFSCME) Local 411 bargaining unit represents this position.

Therefore, there may be contract language which could require consideration in the selection process.

Health, Dental and Vision Plans .

As part of our total benefit package, Macomb County proudly offers medical, dental, and vision coverage, with no monthly premium to employees for single, two (2) person or family coverage.

Health care, dental and vision benefits are effective the first day of employment

Paid Time Off (PTO), Holidays and Sick Time

Macomb County understands the need to balance work life with home life. We have policies for paid time off (PTO), illness, and holidays.

Retirement System

Macomb County has a defined contribution 401(a) plan. The employee contribution is 3% of base wages and the County contribution is 6% of base wages per pay period.

Employees are 100% vested after five (5) years of service.

Deferred Compensation

Macomb County employees are eligible to contribute up to fifty percent (50%) of gross salary or the annual maximum as established by the IRS (whichever is less) to a pre-tax savings plan.

The County does not contribute to this savings plan.

Life Insurance

Macomb County offers life insurance provided by the employer for regular full-time employees. Additionally, the employer will provide a payroll deduction for employees wishing to purchase additional life insurance for their self, spouse, and eligible dependents.

Long Term Disability

Long-term disability coverage is effective the first day of the month following six (6) months of continuous employment. This benefit is intended for lengthy illnesses with a 180-day elimination period, paying 60% of an employee’s monthly income.

The information provided in your application must support your selected answers in the supplemental questions. The information you provide will be verified and documentation may be required.

Please be as honest and accurate as possible. You may be asked to demonstrate your knowledge and skills in a work sample or during an interview.

By completing this supplemental questionnaire you are attesting that the information you have provided is accurate. Any misstatements, omissions, or falsification of information may eliminate you from consideration or result in dismissal.

See resume” is not an acceptable answer to questions.

• Yes, I understand and agree
• No, I do not agree

Which of the following best describes your highest level of education :

• High school diploma or certificate of successful completion of the General Educational Development (GED) Test
• Some college
• Associate Degree
• Bachelor’s Degree
• Master’s Degree or higher
• None of the above

Which of the following best describes your clerical experience?

• No clerical experience
• Less than one (1) year of clerical experience
• One (1) year to less than two (2) years of clerical experience
• Two (2) or more years of clerical experience

Do you have experience working in a healthcare environment?

If you answered “Yes” to having experience working in a healthcare environment, please explain your experience / training below.

If you answered “No”, please type “N / A” below.

Please select each of the following you have previous work experience in :

• Working in a Clinical Office
• Processing Payments
• Setting Appointments
• Handling Multi-Line Phones

If you selected any items that you had experience in on the previous question, please briefly explain your experience below.

If you did not select any items, please type “N / A.”

Which one of the following best describes your highest level of Microsoft Word proficiency?

• Which one of the following best describes your highest level of Microsoft Word proficiency?
• BASIC : Create new documents; open and edit existing documents; move, copy and find and replace text; format characters and paragraphs;

create and edit tables; modify page layout; printing documents, envelopes and labels, correct documents.

INTERMEDIATE (in addition to Basic) : Work with document sections; format tables; work with excel data; use a macro; work with columns;

use graphics; use document templates; work with styles.

ADVANCED (in addition to Basic and Intermediate) : Use mail merge; work with forms and fields; work with a large document;

manage document revisions and comments.

Which of the following best describes your knowledge of Google products (Gmail, Google Calendar, Google Drive, Google Docs, Google Sheets, etc…) :

• No prior knowledge
• Beginner
• Intermediate
• Advanced

Required Question