Maco Tool & Engineering Hiring for Administrative/Accounting Manager Job at Saint Johns, MI Full Time

DEFINITION – Performs a variety of routine clerical, reception, and office support functions; performs other related duties as required.

The primary purpose and function of the Administrative Associate is to manage daily A/P and A/R office duties accurately, timely, and efficiently while providing excellent customer service.

Other responsibilities consist of, but are not limited to: requisition processing, purchase order changes, purchase order acknowledgements, and resolving any issues related to purchasing or A/P and A/R.

Administrative Accounting Manager position requires proficiency in the full range of general office and accounting services and functions as well as knowledge of the services provided by the office and work assignment.

DIRECTLY RESPONSIBLE TO: Senior support personnel as required.

DUTIES AND RESPONSIBILITIES

In this role you will execute the day-to-day accounting, payroll, administrative, purchasing duties, working with customers, vendors, and team members. Prepare quarterly tax reports while working with 3rd party accounting affiliates.

Summary: Perform basic clerical duties associated with payroll, accounts payable, accounts receivable, and some purchasing. Data entry required using company’s accounting system. Assist in handling incoming calls.

Direct Responsibilities and Duties of Position

• Organize all receipts and PO’s
• Coding documents according to company procedures
• Process vendor and non-vendor invoices using company’s accounting software
• Reconcile Vendor statements with Vendor Account in system
• Answer phone calls and emails from Vendors, and regular office calls
• Maintain all filings and create files when necessary
• Match all packing lists to Purchase Orders
• Match Invoices to Purchase Orders, and bank statement
• Input of Invoices to Accounts Payable and Account Receivable System
• Ensure cleanliness of work area
• Responsible for the timely response to all email, voicemail, verbal and written requests
• Operate within the guiding principles of the company
• Perform purchasing and other duties as deemed necessary
• Understands and always adheres to all aspects of safety in the workplace

Other Main Job Tasks and Responsibilities

• Answer phones and transfer to the appropriate staff member
• Take care of all payments via phone call, email, mail or fax, if needed
• Making sure that all payments, purchases and orders are done in a timely manner
• Make sure that all interactions with customers, vendors and team members are made with professionalism and great customer service
• Collecting and organizing all documents needed for purchase, payment and ordering
• Take and distribute accurate messages
• Respond to emails in timely manner
• Monitor incoming emails and answer or forward as required
• Maintain office filing and storage systems
• Update and maintain job costing database
• Retrieve information when requested
• Daily and weekly payroll duties
• Type documents, reports and correspondence
• Monitor and maintain office supplies
• Perform Microsoft Office and Quick Books’ tasks
• Helping team members with other tasks as needed

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of:

• Contemporary office practices, procedures and techniques;
• Accounting, data entry, Quick Books, and Microsoft Office

Skills in:

• Operating a computer and various software packages, mainly QuickBooks, and Microsoft Office
• Creating, organizing and keeping records
• Costumer service

Ability to:

• Develop and maintain effective working relationships
• Take directions from superiors, while at the same time being able to work independently
• Meet office expectations regarding customer service
• Maintain a reliable and dependable attendance record
• Follow office and company’s policies and procedures
• Provide effective and responsive service to department customers and contacts
• Locate information using electronic resources, including Internet and others as assigned
• Utilize QuickBooks, Microsoft Office, internal spreadsheets, perform with excellent organizational skills
• Forwards information by receiving and distributing communications and incoming phone calls; collecting and mailing correspondence; copying information
• Enhances organization record keeping practices
• Keep track and file invoices and receipts. Organize and file customer invoices and purchase orders.

Education and Experience

• Complete college level accounting courses or equivalent experience
• Bachelor degree in Business or experience equivalent to
• Previous office experience
• Competent computer skills including MS Office and Quick Books or equivalent
• Internet skills including use of e-mails, text messaging, group messaging and data collection
• Numeracy and literacy skills

Job Type: Full-time

Pay: $22.00 – $28.00 per hour

Benefits:

• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Physical Setting:

• Office

Schedule:

• Monday to Friday

COVID-19 considerations:
**Covid vaccination not required. Follow CDC Covid guidelines

Ability to commute/relocate:

• Saint Johns, MI 48879: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

• GAAP: 1 year (Preferred)

Work Location:

• One location

Work Remotely:

• No

Work Location: One location