Loyola University Chicago Hiring for OFFICE ASSISTANT at Rogers Park, IL, United States Full Time

Position Details

Position Details

Job Title

OFFICE ASSISTANT

Position Number

8101047

Job Category

University Staff

Job Type

Full-Time

FLSA Status

Non-Exempt

Campus

Rogers Park-Lake Shore Campus

Department Name

COLLEGE OF ARTS AND SCIENCES

Location Code

COLLEGE OF A&S – LSC (02100A)

Is this split and / or fully grant funded?

Duties and Responsibilities

The primary role of this position is that of the public face at the College of Arts and Sciences Dean’s Office front counter and in particular, this person is responsible for four sets of tasks :

• Provides front counter service to students, faculty, staff and visitors : answers phones, provides general information, and schedules advising appointments with College advisors.
• Direct the flow of traffic of any of our 7,800 CAS students to our student advising team (comprised of 8 advisors) and our student academic affairs team;
• Field and direct the arrivals of any of our 400+ full-time and 200+ part-time faculty to our academic, financial and faculty affairs Associate Deans, and answer phone and in-person questions from alumni, donors, and parents of students;
• Assists with varous projects and event activities, including but not limited to the Sujack Awards Ceremony and the University Commencement ceremonies;
• Manages web content for the College of Arts and Sciences main web pages and keeps content updated and current; updating of student records into database system;

performs other duties as assigned.

Minimum Education and / or Work Experience

High school diploma or equivalent and one year of related experience in an office setting.

Qualifications

Bachelor’s degree or two years related experience and / or training preferred; or equivalent combination or education and experience.

A comprehensive understanding of higher education is preferred.

• Must possess strong, demonstrated interpersonal, intercultural and customer service skills with a friendly and patient demeanor.
• Ability to multitask and take initiative to assist when needed.
• Demonstrated attention to detail.

Certificates / Credentials / Licenses

N / A

Computer Skills

Ability to use MS Office, e-mail and other office automation systems. Experience with LOCUS or other online database systems preferred.

A minimum of intermediate proficiency with Microsoft Office applications. Experience with web content management software preferred.

Supervisory Responsibilities

Required operation of university owned vehicles

Does this position require direct animal or patient contact?

Physical Demands

Repetitive Motions

Working Conditions

None

Open Date

10 / 27 / 2023

Close Date

Special Instructions to Applicants

Diversity and Inclusion Statement

Diversity, Equity, and Inclusion

As one of the nation’s largest Jesuit, Catholic universities, Loyola University Chicago fosters a transformative cultural experience that honors diversity, equity, and inclusion .

We are committed to not only recruiting, but also retaining a diverse, mission driven workforce and enabling a culture of inclusiveness in an environment that values service excellence, stewardship, personal well-being, and professional development for all of our employees.

Loyola University Chicago supports its staff and faculty with a wide array of affordable, comprehensive and competitive benefits centered on health and wellness, financial security, equity, and work-life balance.

We actively seek those who wish to join our faculty, staff, and students in a community of diverse opinions, perspectives, and backgrounds supporting our Jesuit mission and striving toward the same goal of being persons for and with others.

Quick Link for Posting

https : / / www.careers.luc.edu / postings / 26742