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Job Description
Job Responsibilities:
• Manage daily Head Office administration operations efficiently.
• Oversee office infrastructure, housekeeping, pantry services, stationery, and overall facilities.
• Monitor maintenance activities, including repairs, AMC services, and facility upkeep.
• Liaise with internal departments to provide timely administrative support.
• Act as the single point of contact for all facility-related coordination and escalations at the Head Office.
• Coordinate with vendors and service providers for office maintenance, repairs, and service contracts.
• Maintain updated vendor records, agreements, invoices, and related documentation (physical & digital).
• Manage courier, dispatch, and inward/outward documentation, including sensitive and confidential pharma-related documents.
• Maintain administrative files including important documents, agreements, registers and office documentation systematically.
• Support the management in organizing internal meetings, reviews, training programs, festivals, and corporate events.
• Coordinate travel arrangements including car bookings, hotel reservations, and logistics for tours and travel.
• Prepare and maintain weekly, monthly, and quarterly administrative MIS reports.
• Track daily Xerox usage, stationery consumption, and other office consumables.
• Assist in maintaining legal records, agreements including premises leave and licenses and statutory compliance documents.
• Ensure timely renewal of contracts, licenses, and regulatory documents.
• Ensure adherence to company policies, administrative SOPs, and compliance guidelines.
Candidate Requirements:
• Bachelors’ Degree
• Candidate should be a resident of Mumbai.
• Mini 5 years of experience in administration or office coordination preferably in pharmaceutical corporate HO.
• Good communication and interpersonal skills
• Basic knowledge of MS Office (Word, Excel, Email)
• Well-organized, proactive, and capable of handling confidential information
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Experience
3 – 5 Years
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No. of Openings
1
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Education
Graduate (B.Pharma, B.Sc)
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Role
Admin Executive
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Industry Type
Pharma / BioTech / Clinical Research
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Gender
[ Male / Female ]
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Job Country
India
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Type of Job
Full Time
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Work Location Type
Work from Office
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Face interview location
VARDHMAN CONSULTANCY SERVICES -9462789111 ,INFO@VARDHMANCONSULTANCY.COM
About Vardhman Consultancy Services
VCS is a professionally-managed human Resource recruitment and placement consultant based in Jaipur Rajasthan. The company was founded in 2012 with a focus on recruitment and human resource services. Our Company is headed By Mr Vikas Jain and We are backed by a highly experienced team that is highly adept at understanding your job requirements as a candidate and identifying the right candidates who suit the job requirements of your company. We have an excellent database of the both available jobs as well as the best in class candidates.rnrnWe are engaged in the placement of professionals at the senior, middle and junior level. We are dedicated to provide reliable professionals search & staffing services to fulfill all your recruiting needs. Vardhman Consultancy offers recruiting solutions known for cost savings, standardization of processes, increased speed with quick response time and time delivery along with the quality HR service.
