Limestone District School Board Hiring for Senior Clerk at Ernestown Secondary at Odessa, ON Full Time

This job can be combined with the currently posted Secretary Afternoon Position at Educational Services

EFFECTIVE: IMMEDIATELY

HOURLY RATE OF PAY: $22.13 – $23.71

Position Summary

To provide support for the Office Manager and/or Principal/Vice Principal by developing knowledge and skills in all office functions and to perform a variety of clerical tasks in the secondary school office with particular emphasis on the more complex and responsible clerical activities.

Summary of Duties

Prepare a variety of documents using word processing, spreadsheets, and other related software

Maintain school database and generate reports

Facilitate internal/external communications by preparing information to inform all staff of daily/weekly activities, assisting the administration in publishing newsletters, handbooks, and documents, for the parent community, maintaining school/staff bulletin boards

Operate and maintain office equipment such as; photocopiers, fax machines, telephones, bells, and the P.A. system and provide in-service on the equipment

Prepare and support the organization of graduation and academic awards

Support the on-line registration process

Assist the Office Manager in all office functions

Process, maintain and monitor purchase orders, cheque requisitions, monthly travel reimbursement forms, expenditure reallocation and budget reallocation as well as departmental/school programs – budget using SDS and E-Funds

Processing “code and approve” invoices

Process, maintain and monitor VISA Transactions using Access Direct

Process a high volume of orders in a timely manner and distribute orders to staff

Liaise between school staff and the Board’s Purchasing Department, select the appropriate vendors for supply of goods and services

Provide administration and department heads with budget information monthly

Process all Priority Post deliveries and pick-ups

Renew yearly contracts as required.Process orders through SDS/E-Funds to be reimbursed by the Collegiate Account

Year end Close…balance budgets, re-install accounts and transfer budget from holding to individual accounts

Perform other related duties as assigned.

For efficiency, duties of a Senior Clerk generally are sub-divided into three categories; Attendance, Budget and Student Services. While Senior Clerks can be expected to perform all duties of Senior Clerk position, a position may have emphasis in one or more of the areas of responsibility.

Knowledge, Skills and Abilities

Proficiency in all secretarial and clerical skills

Comprehensive knowledge of computer applications being used in the site office including Aspen, Microsoft Publisher, Powerpoint, Excel and Word.

Familiarity with the Management Tracking for Experiential Training Software & the Employment Ontario Information System would be an asset

Working knowledge of office equipment

Ability to maintain discretion and confidentiality

Effective public relations and communications skills

Flexibility

Ability to effectively navigate the internet to assist with Expanded Opportunities initiatives

Strong organizational skills

Demonstrates experience and commitment to EDI (Equity, Diversity, and Inclusion)

Qualifications

Secondary School Diploma

Three or more years of directly related experience

How to

Apply

Interested applicants are asked to submit an application package that includes a cover letter and resume outlining how your qualifications, skills and experience relate to the position as well as proof of qualifications . Packages must be submitted by 12:00 noon on Monday, September 13, 2021 to https://limestone.simplication.com

A cover letter addressed to Erika Reynolds, Human Resources Consultant – Support Staff

Your resume detailing your skills and experience

Proof of qualifications (Copy of Diploma/Degree) uploaded on your Supporting Documents page within your Apply to Education account

Commitment to Diversity

Limestone District School Board is committed to fair

and equitable hiring practices that will move us

forward in hiring qualified staff who reflect the full

diversity and lived experiences within the

communities we serve. Within the education

sector, historically under-represented groups in the

workforce include people who have traditionally

been marginalized based on sexual orientation,

gender identity, race, religion, disability (both visible

and non-visible), and/or self-identification as First

Nation, Metis, Inuit, or Indigenous peoples. We

invite and welcome you, through your cover letter,

to self-identify as someone who has lived

experiences as a member of one or more of these

groups and who can bring valuable, diverse

knowledge and perspective to our District and the

students and communities we serve.