Leo Burnett Hiring for Talent Operations Coordinator at London Full Time

As Leo Burnett himself once said: “At the end of the day, we’re just people talking to people.”

And that sums up how we think. We never forget that on the other side of every screen, watching every ad or reading every tweet are people. Not just pairs of eyes with credit cards. But human beings, who want to be entertained, engaged and listened to.

Which is why we want to make work that connects on a human level. That everyone will love. Proudly populist creative work that makes people smile, laugh, cry and everything in between. Whether that’s through advertising or managing brand partnerships with our Sports + Entertainment team.

But it’s also why we believe in being decent human beings. Either to work with or to work for. Because putting people first is at the heart of everything we do.

We believe in the power of a strong, supportive, and inclusive culture that puts people and creativity at the heart of everything we do. We pride ourselves on a genuinely friendly and informal style where everyone’s invited, and the collective is more important than the individual.

Job Description

Leo Burnett are looking for an enthusiastic HR Assistant to come and join the London team.

This is an important, confidential and fast-paced function in a creative environment full of big personalities.

We are looking for a self-starter, someone who is confident with large volumes of admin and is brilliant at the detail as well as being a pro-active, positive member of a small Talent team.

This is a 360 support role that connects various elements of the agency recruitment, induction, benefits, payroll, training, health & safety and overall HR administration.

We are looking for someone who will build strong professional relationships throughout the agency, who is approachable, adaptable, collaborative and patient.

Main responsibilities:
Manage end to end new joiner process

Manage end to end leaver process

Liaising with shared services centre for payroll and benefits processing and queries

Book and confirm all new starter inductions and exit interviews

Conduct HR inductions / Exit interviews (Junior Level)

Training Admin (External/Internal): Book courses direct through suppliers. Update training tracker on a monthly basis, record and track training costs against budget, working with the team.

Send out training invitations and coordinate attendance for internal courses including setting up rooms, monitoring attendance and owning the internal training calendar

Collate training feedback

Recruitment approvals, tracking

Freelance management – approvals, contracts and setup

Visa tracking/right to work checks

Notetaking

Ownership of HR systems – holiday, HRIS

Monthly and ad hoc reporting

Processing invoices, raising PO’s

First point of contact for all Talent related queries

Qualifications

Solid administration experience is a must, as well as someone who enjoys working in an administration capacity

Strong IT skills, at least intermediate level on Word, Excel and PowerPoint and experience of HR database reporting

Excellent written and verbal communication skills, ability to gain trust and forge strong relationships with everyone

Strong people skills, ability to be an ambassador for the Talent team / agency

Ability to remain calm during busy times and able to juggle various projects

Maturity, empathy and discretion. Trusted to deal with sensitive information or situations

Excellent attention to detail and numeracy, dealing with salary data, invoices etc

Proactive and organised

Additional Information

Diversity and inclusion are a core part of our DNA at Leo Burnett. We’re committed to building an inclusive culture that encourages, celebrates, and supports our wonderfully diverse employee group irrelevant of their age, gender identity, race, sexual orientation, physical or mental ability or ethnicity. Diversity and inclusion fuel our creativity and innovation, it enables us to be closer to our people and audiences. We will continue to strive to create a culture and environment where everyone feels empowered and more importantly comfortable enough to bring their full, authentic selves to work.

We are committed to providing reasonable adjustments for employees with disabilities and for candidates in our application process. If you need assistance or adjustment due to a disability, please contact us.