Lavender Landscaping Hiring for Office Assistant Full Time

We are looking for a competent Office Assistant to help with the organization and running of the daily administrative operations of the company. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.

Office Assistant Responsibilities:

• Primarily processing vendor invoices in QuickBooks including matching with Purchase Orders and jobs.
• Creation and mailing of monthly invoices.
• Processing of client payments.
• Data Entry of job-specific information.
• Entering and editing Proposals and Work Orders.
• Reconcile Accounts.
• Handling incoming calls and other communications.
• Managing filing system.
• Recording information as needed.
• Helping organize and maintain the office.
• Performing general office clerk duties and errands.
• Organizing travel by booking accommodations and reservations needs as required.
• Coordinating events as necessary.
• Creating, maintaining, and entering information into databases.
• Assisting the Office Manager and Owner when needed.

Office Assistant Requirements:

3 years of experience working with Quickbooks Desktop.

• Intermediate proficiency in Microsoft Word and Excel.
• High school diploma or associate’s degree.
• Experience as an office assistant or in a related field.
• Ability to write clearly and help with word processing when necessary.
• Ability to work well under limited supervision.
• Great communication skills.
• Have a valid driver license.

Please do not apply if:

You live outside Suffolk County or do not have Quickbooks experience.

Job Type: Full-time

Pay: $18.00 – $25.00 per hour

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Westhampton, NY: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Tell me about your QuickBooks experience.
• Can you start using QuickBooks on day one of employment?

Experience:

• QuickBooks: 2 years (Required)

Work Location: One location