Kwantlen Polytechnic University Hiring for Department Assistant, Arts at Langley, BC Full Time

Hours of Work (BCGEU):
8:30am-4:30pm

# of openings:
1

Hours Per Week (BCGEU):
35

Pay Level:
10 – BCGEU Pay Grid

Days of Work (BCGEU):
Monday, Tuesday, Wednesday, Thursday, Friday

Employment Type:
Permanent Full Time

Internal Closing Date:
August 14, 2021

Travel Frequency:
Occasional travel between campuses is required.

External Closing Date:Competition ID:
982

Kwantlen Polytechnic University

KPU offers all learners opportunities to achieve success in a diverse range of programs that blend theory and practice, critical understanding, and social and ethical awareness necessary for good citizenship and rewarding careers. KPU strives to implement initiatives that will attract, support, engage, and retain KPU’s people and create an environment where all employees see themselves as contributing to student learning.

JOB OVERVIEW: DEPARTMENT ASSISTANT, ARTS

Provides administrative support for functions related to the Faculty of Arts and its associated departments while maintaining confidentiality and discretion. A high degree of attention to detail and accuracy is required as the Department Assistant’s record keeping and recommendations are relied upon when the DBM, Chair(s), Associate Deans, and Dean are making decisions.

EDUCATION AND EXPERIENCE

• Completion of four-year baccalaureate degree from a publically accredited post-secondary institution. Experience working within highly complex administrative environments is an asset as is supervisory experience.
• Three years recent related experience that demonstrates increasing levels of responsibility.
• Typing speed of 50 wpm.

QUALIFICATIONS

• Excellent working knowledge of English, both oral and written. Proven excellence in communication skills, both oral and written, exhibiting a high level of tact, professionalism and diplomacy.
• Proven ability to comprehend, communicate and comply with established policies, practices and procedures.
• Proven ability to compose standard forms of business communication such as memoranda, business correspondence, minutes of meetings, etc.
• Superior accuracy and attention to detail, particularly in editing documents.
• Superior interpersonal skills, with the ability to patiently and effectively deal with a diverse range of people in a respectful and professional manner.
• Superior organizational and time-management skills in coordinating projects and meeting multiple overlapping deadlines.
• Proven ability to effectively prioritize work and manage time in an administrative environment with multiple demands and frequent interruptions.
• Proven ability to develop effective multi-person administrative procedures in a systematic, organized fashion.
• Proven ability to take direction and complete assigned tasks on time.
• Experience managing the multiple demands within a large and complex organization.
• Proven ability to successfully recognize, analyze and resolve problems.
• Proven excellence in quantitative reasoning.
• Proven ability to handle confidential matters and materials with tact and discretion.
• Proven ability to work independently under minimal supervision, exercising good judgment and initiative.
• Proven ability to work constructively and cooperatively with an administrative team.
• Proven ability to adapt quickly to new technologies and rapidly changing work environments.
• Proven ability with integrated computer technologies including MS Word, MS Excel, MS Access, MS SharePoint, Outlook software, electronic calendars, website maintenance and internet. Familiarity with Banner information system, FAST, and Access is an asset.
• Working knowledge of routine office systems and procedures, including standard filing systems, clerical control systems, record-keeping, etc.
• Familiarity with Collective Agreements.
• Experience with financial budgets. Experience in data analysis is an asset

Please click here for detailed job description.

Note to Applicants

The University welcomes and encourages applications from women, visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression. If you require an accommodation through our hiring process, please include your request in the application email.

We thank all applicants for their interest in employment with KPU. Only those selected for an interview will be contacted.

Kwantlen Polytechnic University is committed to protecting the safety and welfare of employees, students, and the general public, and upholding the reputation and integrity of the University. For this reason, final applicants will be asked to undergo a background check.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.