Kroll Hiring for Office Manager at Toronto, ON Full Time

We embrace diverse backgrounds and global perspectives, and we cultivate diversity by respecting, including, and valuing one another. As part of One team, One Kroll, you’ll contribute to a supportive and collaborative work environment that empowers you to excel.

The Office Manager is an important role which will oversee the day-to-day running of the Toronto offices and work closely with the rest of the Facilities and Real Estate team globally. This is customer focused role with the customer being the business, in which use of initiative is of upmost importance.

At Kroll, your work will help deliver clarity to our clients’ most complex governance, risk, and transparency challenges. Apply now to join One team, One Kroll.

RESPONSIBILITIES:
Responsibilities may include the following:
Conduct regular preventative health and safety and general office checks, maintaining clear records of checks and findings

Working with Technology to quickly address and resolve any issues within the meeting and huddle rooms found during office checks

Maintain a tidy office environment

Work with building maintenance and external vendors to arrange for repairs and maintenance relative to office furnishings, fixtures, equipment, space and services, both reactively and pro-actively

Negotiate with cleaning contractors/maintenance providers as required.

Carry out new joiner inductions, greeting colleagues to the office environment professionally

Monitoring the Facilities Management mailbox constantly and acting on and queries related to the office space

Responding to emails in an efficient and professional manner

Maintaining the access control system and creation and distribution of Kroll access cards for the Toronto offices as well as providing occasional support if required to other locations

Refreshment, milk and fruit orders and distributions at both Toronto offices

Maintaining Fire Warden and First Aider qualifications as arranged in conjunction with HC and the Operations Manager

Assist with office moves.

Provide overall support to Facilities and Real Estate team

To work closely with Reception in coordinating visitor requirements, event set ups etc.

Space management of neighborhoods

Working closely with the desk booking team in relation to specific requirements

Processing office related invoices with the correct coding and in a timely manner

Any other tasks deemed necessary for the efficient running of the business

REQUIREMENTS:
Excellent organizational skills

Strong, professional communications and interpersonal skills (both written and verbal)

Possess a good understanding of high-quality customer service

Computer literate with good knowledge of Microsoft Office

Well-presented, with a professional approach always

Enthusiastic team player

Willing to be trained across the full range of duties carried out by the Facilities team and to provide cover for other roles within the Facilities team when required

Positive attitude and proactive approach

Self-motivated and creative

Strong ability to multi-task several duties in a fast-paced, deadline sensitive environment

Ability to complete daily tasks in a timely manner

Good time keeping

Willing to work evenings and weekends when required

In order to be considered for a position, you must formally apply via careers.kroll.com.

Kroll is committed to equal opportunity and diversity, and recruits people based on merit.